Administrative Assistant
About The Position
ADMINISTRATIVE ASSISTANT | ESSENTIAL FUNCTIONS: • Coordinate and facilitate day-to-day administrative aspects of the office. • Operate telephone system to answer, screen, and forward calls; provide information and take messages. • Provide a friendly and professional experience for all office visitors while directing guests to the appropriate staff or areas. • Interact with vendors, clients, and internal staff in a positive and professional manner. • Assist with office supply inventory and ordering. • Collect, sort, distribute, and prepare mail, packages, and deliveries. • Perform filing, scanning, faxing, document preparation and copying as needed. • Assist technical and field services staff with project-related administrative tasks. • Assist with coordination of company events and meetings. • Maintain cleanliness and organization of the office, including common areas, conference rooms, and shared spaces. • Develop and maintain positive working relationships with employees across all company locations. • Meet with employees, customers, suppliers, and guests as needed to support operations and promote strong working relationships. • Support staff with other administrative needs across departments. • Conduct all activities in a safe and productive manner. • Promote a positive and professional working environment aligned with company goals. • Perform other duties as assigned.
Requirements
- Strong attention to detail and accuracy in completing tasks.
- Excellent communication, organization, and time management skills.
- Ability to adapt to changing priorities and work in a fast-paced environment.
- Proficiency in Windows-based programs and general computer skills.
- Ability to operate standard office equipment (phone, copier, scanner, etc.).
- Self-motivated with the ability to work both independently and as part of a team.
- Reliable, dependable, and eager to learn.
- Ability to maintain confidentiality.
- Strong interpersonal skills for interacting with employees, clients, and vendors.
- Ability to multitask while maintaining a professional and supportive work environment.
- High School Diploma or G.E.D. required.
Nice To Haves
- Previous administrative or office experience preferred.
Responsibilities
- Coordinate and facilitate day-to-day administrative aspects of the office.
- Operate telephone system to answer, screen, and forward calls; provide information and take messages.
- Provide a friendly and professional experience for all office visitors while directing guests to the appropriate staff or areas.
- Interact with vendors, clients, and internal staff in a positive and professional manner.
- Assist with office supply inventory and ordering.
- Collect, sort, distribute, and prepare mail, packages, and deliveries.
- Perform filing, scanning, faxing, document preparation and copying as needed.
- Assist technical and field services staff with project-related administrative tasks.
- Assist with coordination of company events and meetings.
- Maintain cleanliness and organization of the office, including common areas, conference rooms, and shared spaces.
- Develop and maintain positive working relationships with employees across all company locations.
- Meet with employees, customers, suppliers, and guests as needed to support operations and promote strong working relationships.
- Support staff with other administrative needs across departments.
- Conduct all activities in a safe and productive manner.
- Promote a positive and professional working environment aligned with company goals.
- Perform other duties as assigned.
Benefits
- 1700/3400 Deductible Health Insurance Plans Available
- 3400 includes Health Savings Plan (HSA) Company Contribution with Employee Contribution
- Dental
- Vision
- Health Savings Account (HSA)
- 401k | Up to 4% Company Match
- Accident
- Hospital Indemnity
- Critical Illness
- Life and AD&D
- Short - Term Disability
- Long - Term Disability
- Employee Assistance Program (EAP)
- SmithRX | Prescription Drug
- Valenz Health | Surgery and Imaging
- CancerCare
- Healthjoy | Care Navigation Platform
- Tuition Reimbursement
- Career and Personal Development Resources and Training
- Boot Reimbursement
- Apparel Reimbursement
- Gym Membership Reimbursement
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
101-250 employees
