Administrative Assistant

Universal Music•Santa Monica, CA

About The Position

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world. How We LEAD Famehouse, a division of Universal Music Group (UMG), is a premier provider of direct-to-consumer (D2C) strategy and merchandising solutions in the music industry. Partnering across UMG’s labels, artists, and Bravado, Famehouse delivers best-in-class services spanning commercial strategy, e-commerce, product development, fulfillment, and fan engagement. As part of UMG, the world leader in music-based entertainment, Famehouse is committed to operational excellence, innovation, and driving long-term value for artists and partners globally. How You’ll CREATE Famehouse is seeking a highly organized and proactive Administrative Assistant to provide administrative support to the SVP of Merchandising & Commercial Strategy and the SVP of Business Affairs. This role is primarily administrative and plays a critical part in ensuring seamless day-to-day operations for senior leadership. The ideal candidate demonstrates exceptional judgment, discretion, and the ability to manage competing priorities in a fast-paced executive environment.

Requirements

2–5 years of administrative experience, ideally within entertainment, media, or a corporate environment
Proven experience managing complex calendars and executive travel
Exceptional organizational skills and attention to detail
Strong written and verbal communication skills
High level of professionalism, integrity, and discretion
Ability to manage multiple priorities with composure and accuracy
Proficiency in Microsoft Office (Outlook, PowerPoint, Excel) and/or Keynote

Nice To Haves

Interest in music, merchandising, and commercial strategy preferred

Responsibilities

Manage complex, high-volume calendars and prioritize meetings across internal and external stakeholders
Anticipate conflicts and proactively adjust schedules to optimize executive time
Coordinate domestic and international travel, including detailed itineraries and logistics
Prepare and process expense reports in a timely and accurate manner
Organize internal and external meetings, including agendas, materials, and follow-up
Draft and manage executive communications and correspondence
Maintain organized and confidential files, contracts, and business documentation
Track key deadlines, deal milestones, and approval workflows
Prepare executive presentations and briefing materials
Support planning and execution of executive meetings, offsites, dinners, and industry events
Coordinate venue logistics, catering, guest lists, and on-site execution
Ensure executive office and meeting spaces are polished and guest-ready
Welcome high-profile guests and maintain a professional, hospitality-driven environment

Benefits

Comprehensive medical, dental, and vision coverage
Including 100% coverage for out-patient in-network mental health services
Fertility coverage for eligible medical plan participants
Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
Student Loan Repayment Assistance and Tuition Reimbursement
401(k) with 100% immediate vesting on the first 5% of your contributions, plus an additional UMG contribution
A variety of ways to prioritize much-needed time away from work including:
Flexible Paid Time Off (PTO) for exempt employees
3-weeks PTO for non-exempt employees
2-weeks paid Winter Break
10 Company Holidays (including Juneteenth and Wellbeing Day)
Summer Fridays (between Memorial Day and Labor Day)
Generous paid parental leave for every type of parent