Administrative Assistant

San Jacinto • Pasadena, TX

16d • Onsite

About The Position

Administrative Assistant - Central Campus Responsibilities: Provide assistance to AEL program director, literacy coordinator and project team with day-to-day grant-related tasks including but not limited to: Assures quality and timely delivery of scheduled grant funded classes by working with site staff to coordinate all aspects of course delivery at assigned sites or campus. With literacy coordinator, coordinates grant course schedule and ensures program and/or supplies, materials, textbooks, equipment purchase and set up/maintained as necessary. Maintain TEAMS databases and project files according to AEL and SJC requirements. Assures a professional environment is maintained in program meeting rooms and functions for events. Assist with event planning and preparation for grant participant recruitment events, workforce readiness seminars and functions. Implements any security procedures for equipment, materials and supplies as necessary. Assists project staff and participants with registration process. Responds appropriately to requests and inquiries from participants, potential participants, affiliated organizations, other educational organizations, partners, etc. in a timely fashion.

Requirements

• High school diploma or equivalent
• Two years of office, clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job
• Availability to work nights or weekends when necessary
• Proficient in Microsoft Office suite
• Must be flexible and comfortable in dynamic environments where immediate response may be important
• Willing to reorganize priorities

Nice To Haves

• Associate degree
• Above experience including one (1) or more years in a higher education environment
• Experience with working with ESL and GED students
• BEST Plus, BEST Literacy, TABE and TEAMS Certified
• Functional knowledge of Banner, TEAMS, program planning and training environments.

Responsibilities

• Provide assistance to AEL program director, literacy coordinator and project team with day-to-day grant-related tasks
• Assures quality and timely delivery of scheduled grant funded classes by working with site staff to coordinate all aspects of course delivery at assigned sites or campus.
• Coordinates grant course schedule and ensures program and/or supplies, materials, textbooks, equipment purchase and set up/maintained as necessary.
• Maintain TEAMS databases and project files according to AEL and SJC requirements.
• Assures a professional environment is maintained in program meeting rooms and functions for events.
• Assist with event planning and preparation for grant participant recruitment events, workforce readiness seminars and functions.
• Implements any security procedures for equipment, materials and supplies as necessary.
• Assists project staff and participants with registration process.
• Responds appropriately to requests and inquiries from participants, potential participants, affiliated organizations, other educational organizations, partners, etc.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED