Administrative Assistant

Cb • 701 Arch Street, PA

2d • $50,000 - $55,000 • Hybrid

About The Position

The African American Museum in Philadelphia (AAMP) seeks a highly organized and proactive Administrative Assistant to support the Event Rentals department. This role is critical to the museum's day-to-day operations, ensuring seamless coordination across teams, exceptional event execution, and a positive guest experience. It is well-suited for a detail-oriented professional who thrives in a fast-paced, collaborative environment and is eager to grow within event operations and people-focused organizational work.

Requirements

• 2--4 years of administrative and/or events experience
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with scheduling and project management tools
• Flexibility to support occasional evening and weekend events
• Interest in event planning and/or museums as a career path
• Strong interpersonal skills and a collaborative mindset
• Ability to anticipate needs and problem-solve proactively
• Passion for AAMP's mission and community engagement

Responsibilities

• Manage calendars for the Director of Events, including scheduling meetings, coordinating logistics, and preparing agendas
• Support internal communication and coordination across departments
• Prepare reports, presentations, and meeting materials
• Maintain organized digital files and documentation across platforms
• Serve as a liaison between Events and other departments to ensure alignment and smooth operations
• Support special projects that enhance organizational effectiveness and team experience
• Assist with planning and execution of internal and external events, including special events and signature museum activations
• Provide administrative support for vendor payments, coordination, and day-of logistics for special events and signature museum activations
• Provide on-site support for major events, including evenings and weekends as needed
• Help track event timelines, deliverables, and follow-ups for special events and signature museum activations
• Provide administrative support for department meetings, training, and internal initiatives
• Assist with the planning and coordination of museum milestone recognitions, staff birthdays, and work anniversary records

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 11-50 employees