administrative assistant, New York

Starbucks Coffee Company • New York, NY

18h • Onsite

About The Position

From the beginning, Starbucks set out to be a different kind of company. One that not only celebrated coffee and the rich tradition, but that also brought a feeling of connection. We are known for developing extraordinary leaders who share this passion and are guided by their service to others.
This position contributes to Starbucks success by providing advanced, dedicated administrative support of a confidential and complex nature to one or more executives. Handles confidential and non-routine information. Exercises independent judgment and discretion in making decisions and carries out activities following general guidelines. Demonstrates the ability to perform effectively with limited direction. Models and acts in accordance with Starbucks guiding principles.
This role is based 5 days a week onsite at the Empire State Building Reserve location in Midtown Manhattan, NY.
As an administrative assistant, you will…

Requirements

• Adaptability - comfortable in adapting and demonstrate flexibility in responding to change.
• Collaboration - demonstrate confidence, composure and professionalism: able to build trust and works collaboratively in a team environment.
• Communication - able to communicate clearly and concisely, both verbal and written.
• Customer Services - demonstrate a positive, can-do attitude with the desire to take on additional responsibilities, consistently delivers high quality customer service to both internal and external stakeholders.
• Organization - strong organizational skills and high level of integrity and discretion in handling confidential and sensitive information with superior attention to detail.
• Technology - proficient with Microsoft Office 365 and virtual tools.
• Time Management - able to balance multiple priorities and projects in a fast-paced environment, meet deadlines and follow through on commitments.

Responsibilities

• Completes complex administrative projects including coordinating, tracking or analyzing budgets; researching information to respond to questions; updating databases and organizational charts; creating monthly reports or analyses; organizing large volumes of materials. May research background material and collect data for reports, meetings, events and correspondence.
• Composes general correspondence including emails and memos. Prepares charts, tables, graphs and other presentation material. Proofreads copy for spelling, grammar and layout, and makes appropriate edits.
• Coordinates space and facilities moves and setup for new partners, including obtaining necessary computer equipment, phones, and other office supplies.
• Organizes and schedules team and department meetings & activities, business travel, conferences. May take meeting minutes, arrange for audiovisual equipment, and sets up meeting facilities. Maintains manager or departmental calendar.
• Performs general administrative activities including organizing and maintaining filing systems, processing paperwork and expense reports, prioritizing, distributing, and acting on mail, and supporting communications for the Roastery & Reserve director teams.
• Serves as a point of contact for the business unit or department. Answers questions, directs requests to appropriate partners and works with other partners effectively to exchange information. May act as a host and facilitator for team and cross-functional meetings, and escorts visitors.
• Maintains regular and consistent attendance and punctuality.

Benefits

• As a Starbucks partner, you (and your family) will have access to medical, dental, vision, basic and supplemental life insurance, and other voluntary insurance benefits. Partners have access to short-term and long-term disability, paid parental leave, family expansion reimbursement, paid vacation from date of hire, sick time (accrued at 1 hour for every 25 hours worked), eight paid holidays, and two personal days per year. Starbucks also offers eligible partners participation in a 401(k) retirement plan with employer match, a discounted company stock program (S.I.P.), Starbucks equity program (Bean Stock), incentivized emergency savings, and financial well-being tools. Additionally, Starbucks offers 100% upfront tuition coverage for a first-time bachelor’s degree through Arizona State University’s online program via the Starbucks College Achievement Plan, student loan management resources, and access to other educational opportunities. You will also have access to backup care and DACA reimbursement. Starbucks will comply with any applicable state and local laws regarding employee leave benefits, including, but not limited to providing time off pursuant to the Colorado Healthy Families and Workplaces Act, and in accordance with its plans and policies. This list is subject to change depending on collective bargaining in locations where partners have a certified bargaining representative. For additional information regarding partner perks and more detailed information about benefits, go to starbucksbenefits.com.
• If you are working in CA, CO, IL, LA, ME, MA, NE, ND or RI, you will accrue vacation up to a maximum of 120 hours (190 in CA) for roles below director and 200 hours (316 in CA) for roles at director or above. For roles in other states, you will be granted vacation time starting at 120 hours annually for roles below director and 200 hours annually for roles director and above.
• The actual base pay offered to the successful candidate will be based on multiple factors, including but not limited to job-related knowledge/skills, experience, geographical location, and internal equity. At Starbucks, it is not typical for an individual to be hired at the high end of the range for their role, and compensation decisions are dependent upon the facts and circumstances of each position and candidate.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees