Administrative Assistant (5135)

THE SALVATION ARMY•Norcross, GA

14h•Onsite

About The Position

This position is responsible for: Prepares, proofs, and maintains various routine reports; compiles and records information and statistics necessary to generate routine reports. Provides status updates to local units. Answers telephone in a courteous and tactful manner; greets and assists employees and people from outside The Salvation Army provides accurate and complete information regarding the office operations and/or services. Receives, sorts, and distributes mail in an accurate and timely manner; ensures that all mail received is forwarded to the appropriate person and/or destination; collects and prepares outgoing mail. Processes donations, invoices, requisitions and check requests; receives and processes checks to pay bills; maintains appropriate back-up paperwork in files and ensures that payments are made in an accurate and timely manner. Performs various secretarial and administrative support work associated with special projects, seasonal events, and conference and committee meetings. Key Responsibilities: Prepares correspondence, minutes, flyers, newsletters, bulletins, mailing lists, and/or reports in an accurate and timely manner. Prepares and processes forms, agendas, schedules, minutes, etc.; ensures the accuracy, completeness, and timeliness of the same. Prepares and maintains calendars, databases, logs, lists, etc. in an accurate, complete, and timely manner; updates, inputs data into the computer to maintain office database records; researches office files to locate specific information found in documents, correspondence, lists, forms, etc. in order to prepare specific reports. Assist in creating and preparing programs, signs, banners, and invitations for various events. Provides program support for periodic Social Services trainings.

Requirements

High School Diploma or G.E.D. required supplemented by additional secretarial courses preferred
Two (2) years’ experience performing clerical work in an office environment, or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.
Valid state driver's license.

Responsibilities

Prepares, proofs, and maintains various routine reports; compiles and records information and statistics necessary to generate routine reports.
Provides status updates to local units.
Answers telephone in a courteous and tactful manner; greets and assists employees and people from outside The Salvation Army provides accurate and complete information regarding the office operations and/or services.
Receives, sorts, and distributes mail in an accurate and timely manner; ensures that all mail received is forwarded to the appropriate person and/or destination; collects and prepares outgoing mail.
Processes donations, invoices, requisitions and check requests; receives and processes checks to pay bills; maintains appropriate back-up paperwork in files and ensures that payments are made in an accurate and timely manner.
Performs various secretarial and administrative support work associated with special projects, seasonal events, and conference and committee meetings.
Prepares correspondence, minutes, flyers, newsletters, bulletins, mailing lists, and/or reports in an accurate and timely manner.
Prepares and processes forms, agendas, schedules, minutes, etc.; ensures the accuracy, completeness, and timeliness of the same.
Prepares and maintains calendars, databases, logs, lists, etc. in an accurate, complete, and timely manner; updates, inputs data into the computer to maintain office database records; researches office files to locate specific information found in documents, correspondence, lists, forms, etc. in order to prepare specific reports.
Assist in creating and preparing programs, signs, banners, and invitations for various events.
Provides program support for periodic Social Services trainings.