Administrative Assistant - Senior Living Community - Burleson, TX

Mustang Creek Estates•Burleson, TX

57d

About The Position

Mustang Creek Estates of Burleson is looking for a senior living professional who is highly organized and has hiring and leadership experience. The Administrative Assistant is responsible for providing clerical and administrative support to the Executive Director. The Administrative Assistant is responsible for providing human resources support and resident paperwork support within the community. The human resources support entails setting up and maintaining compliance with the personnel files; coordinating the interviewing, hiring process, and onboarding; handling the payroll processing, managing the scheduling, and maintaining the employee database. The Administrative Assistant is also responsible for the community inventory of groceries and supplies in accordance with the Mustang Creek Estates policies and procedures. The Administrative Assistant is part of the leadership team on the campus and must demonstrate positive mannerisms that reflect the companys values.

Requirements

Ability to read, write, and speak English
Ability to act in a residents best interest
Ability to act and supervise in a professional, courteous manner
Ability to follow MCE policies and procedures
Ability to attain the Mustang Creek Estates Team Member Characteristics
Patience, Joy in Service, Team Oriented, Responsible, Flexible
Must possess a high school diploma or equivalent
Must possess or be able to successfully complete requirements as outlined by the MCE Driver Policy
Ability to use Microsoft office programs including Word and Excel.
Excellent organizational skills, including the ability to handle multiple demands and prioritize tasks effectively and efficiently.
Demonstrate the ability to work in a confidential environment.

Responsibilities

Maintain all resident files and file in an orderly and timely manner
Enter all Resident information into the resident database Eldermark.
Notify the Executive Director monthly of residents annual assessments and ISPs due
Generate and update service check-off sheets on a timely basis, which must be distributed prior to the first of the month.
Provide all houses with necessary and timely copies of forms.
Enter and update face sheets annually and/or as needed
Assist with coordinating repairs/service needs
Assist with vendor relations as needed (Home Health, Hospice, etc)
Set up and maintain compliance on all team member HR files per policies.
Complete all pre-hire assessments
Process the bi-weekly payroll according to the MCE payroll processing procedures.
Document and enter all employee changes in a timely manner using PAFs, which include all new hires, terminations, employee information changes, pay changes, and retro pay according to the HR Payroll Change policy.
Work closely with the Recruiting Coordinator on open positions and scheduling of interviews.
Act as a Hiring Manager for the community, ensuring all Pre-Hire and Onboarding processes are being followed.
Assist in coordinating and leading the New Hire Orientation.
Oversee the staffing schedule, provide updated schedules to all houses, and fill open positions on the schedule.
Support the On-Call Supervisor and assist in filling open shifts with team members without exceeding the Overtime Budget.
Assist in answering team member questions or concerns.
Provide support to the Executive Director and leadership team to include community events, in-service postings, and other special events and projects as approved by the Executive Director or HR Director.
Track data for annual reviews due and manage annual state requirements for team members.
Menu and recipe coordination
Produce and post daily and weekly menus in all houses.
Generate grocery lists according to the menu and recipes on a weekly basis according to MCE standards.
Conduct and keep an inventory of the houses for groceries to determine only the items that are needed for the upcoming week.
Pick up and deliver groceries and supplies to the houses.
Conduct and keep an inventory of campus supplies.
Track the usage of supplies for inventory control.
Purchase and deliver needed supplies to houses.
Assist with Quarterly house audits as directed.
Follow all applicable Mustang Creek Estates community, state, and federal rules and regulations.