Administrative Assistant- Employment Services

Amity Foundation•3763 South Hill St. LA CA 90007, WA

About The Position

The Administrative Assistant provides clerical support for the Employment Services team and Project Director. This position supports Case Managers and Program faculty with data entry, data processing, participant follow-up, documentation collection, supportive services coordination, additional clerical duties for the Employment Services Department and program tracking to ensure compliance with WIOA requirements, internal policies, and reporting standards.

Requirements

Excellent organizational skills and attention to detail.
Ability to foster teamwork and cohesiveness.
Excellent written and verbal communication skills.
Ability to manage competing task with tight deadlines.
Extensive knowledge of office management systems and procedures.
Ability to maintain confidential information.
Ability to work well under minimal supervision.
Ability to operate general office equipment.
Proficient in Microsoft Office Suite, Excel or similar software.
Able to interact with agency and department heads and correctional officials.
As a condition of employment with Amity, a job offer will not be binding upon Amity until and unless Amity obtains satisfactory results from its investigation into your background

Responsibilities

Performs a variety of administrative, secretarial and receptionist tasks for the project including, but not limited to, arranging itineraries, preparing agendas, sign in sheet and meeting minutes, arranging meetings, and composing correspondence and memos.
Establishes and maintains files and records, which may include clinical or other confidential materials.
Assist with compiling and arranging student files and documenting paperwork.
Receives, screens and routes visitors, correspondence, and telephone calls.
Oversee the front desk and its support with all students coming in and out of the department for services.
Attend department meetings.
Maintains general filing systems.
Coordinate routine data entry of administrative information, which may include general student records and training.
Manage the logistics of routine in-service training.
Attend and participate in Amity community building functions.
Actively develop and build upon creative and technical knowledge of TC (Therapeutic Communities) program activities.
Attend workshops, meetings, and training as requested by supervisor.
Assist with preparing and monitoring excel sheets, certificates and documents necessary for the various programs and daily task within the department.
Manages specific excel sheets pertaining to student workshops, program support and departmental needs.
Processes office and departmental supplies, insuring we have necessary items on a consistent basis.
Performs other related duties as assigned.
Completes other related duties as assigned.