Administrative Assistant - Learning Operations Group

HCVT•Long Beach, CA

2d•Hybrid

About The Position

Come for the Challenge. Stay for the Experience. At HCVT, we believe every challenge presents an opportunity to positively impact our clients and people. Talented and ambitious individuals who seek limitless professional opportunities thrive at HCVT. Our team is known for its technical skill and ability to help clients address complex business issues all while investing in and supporting our people to provide a rewarding employee experience. What We Do and Who We Serve We offer Tax, Audit, Advisory, and Business Management services to our clients, which include private and public companies, high-net-worth individuals, and family offices. We also specialize in serving clients across the following industries: Private Equity, Real Estate & Hospitality, Media & Entertainment, High-Net-Worth Individuals, Manufacturing & Distribution, Professional Services Firms, Technology, Healthcare, Nonprofit Organizations, and Affordable Housing. We Live Our Core Values Our values guide us in our day-to-day interactions with our clients and each other—Integrity at our Core; Building Success Together; Passion for Excellence; and Diversity, Equity, & Inclusion. We are focused and committed to the needs of our clients and our team. Discover How Far You Can Go. Opportunities abound at HCVT. Our firm has experienced steady growth since its founding in 1991 and continues to expand its client service offerings, creating new opportunities for professionals to grow their careers. We make significant investments in training and provide interesting, diverse, and intellectually stimulating client engagements for our teams to work on—the kind of work that helps you develop and refine your skills to advance in the profession. Hybrid Work HCVT currently offers a hybrid work model that allows eligible employees to work both remotely and in the office, based on business needs and team coordination. When working remotely, employees are expected to meet the same performance standards, adhere to the same policies, and maintain the same level of communication, collaboration, and responsiveness as working in the office. Please note that this arrangement is not guaranteed and subject to change at any time. We will strive to provide reasonable notice of any changes to your work location or schedule whenever possible. Apply today and find out why so many come for the challenge—and stay for the experience. We look forward to meeting you! HCVT is seeking an Administrative Assistant to work with our Learning Operations Group. As a member of the team, you will assist our efforts in providing a rewarding, "best in class" experience for our employees in their pursuit for professional development. The ideal candidate will be highly organized with outstanding verbal and written communication skills, as well as the ability to effectively collaborate with teams across the firm. We’re looking for someone with a strong work ethic, positive attitude, and a commitment to taking ownership and pride in their work. Days in the office: Three days in the Long Beach office with the possibility of up to five days during training seasons.

Requirements

Minimum one year of relevant work experience
Proficient in Word, Excel, Outlook & PowerPoint; learning and development software experience a plus
Professional demeanor and ability to interface with staff, management, and the wider firm
A high level of personal integrity and professional ethics
Strong interpersonal skills; a team player
Detail oriented with high productivity and the ability to function in a fast-paced environment with experience meeting multiple corresponding deadlines
Forward-thinking with the ability to take initiative and to stay a step ahead
Ability to travel to other HCVT offices and work on-site as needed
Available to work overtime as needed and to attend occasional evening events

Responsibilities

Support a fast-paced training department in the full cycle training process.
Type drafts/letters/documents as instructed.
Take minutes in weekly team and other meetings and summarize the key points and action items.
Schedule training events and other team meetings as requested.
Assist with firmwide administrative tasks, meetings and projects.
Work on ad-hoc projects as needed.
Assist with the registration of individuals for external trainings.
Coordinate logistics for internal trainings, including room setup, clean up and catering.
Book travel arrangements (hotel, airfare, etc.) for participants.
Prepare, distribute, summarize, and analyze training evaluation forms for various training sessions and events.
Oversee the ordering, distribution, and inventory management of employee gifts and team office supplies.
Maintain the kitchen and ensure it is well-stocked with necessary supplies.
Perform monthly AMEX and LYFT account reconciliation.
Ensure invoices are prepped for approval and processing.
Work on ad-hoc projects as needed