Administrative Assistant

Corewell Health • Zeeland, MI

39d • Onsite

About The Position

The Med Surg Unit is a 29 bed unit with an attached 7 bed ICU. Adult patients have a variety of diagnosis. Most patients are medical cases. We also see surgical cases including bariatric, total joint, abdominal, podiatry, and more. About Zeeland Hospital Since 1921, Corewell Health Zeeland Hospital has delivered care that's advanced, yet makes you feel at home. With our help, your family can work toward a lifetime of good health in the Ottawa and Allegan county communities. Our hospital offers a close-knit community feel with the advantage of being supported by a larger healthcare system. Scope of Work The Administrative Secretary provides essential administrative support to the Nurse Manager, FBC, and Med‑Surg leadership team, ensuring smooth daily operations through strong organizational skills, accurate scheduling management, and effective use of hospital technology systems. This role is responsible for maintaining and updating staff schedules, coordinating schedule changes, and processing timekeeping updates and payroll edits to support payroll accuracy. The Administrative Secretary also assists with onboarding new employees by organizing orientation materials, coordinating orientation schedules, and tracking completion of required documentation. In addition, the role supports unit operations by managing administrative workflows, preparing basic reports or summaries as needed, maintaining files and supplies, and communicating professionally with clinical staff, visitors, and leadership. Success in this position requires excellent attention to detail, confidentiality, technological proficiency, and the ability to prioritize multiple tasks in a fast‑paced healthcare environment. How we will care for you, while you care for our patients Comprehensive benefits package to meet your financial, health, and work/life balance goals. Learn more here . On-demand pay program powered by Payactiv Discounts directory with deals on the things that matter to you, like restaurants, phone plans, spas, and more! Optional identity theft protection, home and auto insurance, pet insurance Traditional and Roth retirement options with service contribution and match savings

Requirements

• Associate’s degree or equivalent in office administration or secretarial science
• 2 years of relevant experience in secretarial or administrative support, clerical work, project management, public education, or program planning and implementation

Responsibilities

• providing essential administrative support to the Nurse Manager, FBC, and Med‑Surg leadership team
• ensuring smooth daily operations through strong organizational skills, accurate scheduling management, and effective use of hospital technology systems
• maintaining and updating staff schedules
• coordinating schedule changes
• processing timekeeping updates and payroll edits to support payroll accuracy
• assisting with onboarding new employees by organizing orientation materials, coordinating orientation schedules, and tracking completion of required documentation
• managing administrative workflows
• preparing basic reports or summaries as needed
• maintaining files and supplies
• communicating professionally with clinical staff, visitors, and leadership

Benefits

• Comprehensive benefits package to meet your financial, health, and work/life balance goals.
• On-demand pay program powered by Payactiv
• Discounts directory with deals on the things that matter to you, like restaurants, phone plans, spas, and more!
• Optional identity theft protection, home and auto insurance, pet insurance
• Traditional and Roth retirement options with service contribution and match savings

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: Associate degree