Administrative Assistant

Stonebridge Hospitality Management

1d • $70,000 - $75,000 • Onsite

About The Position

The Administrative Assistant supports multiple members of the leadership team by managing a wide range of administrative tasks with efficiency and discretion. This role ensures smooth daily operations by coordinating schedules, handling communications, preparing reports, and providing reliable support that enables leadership to focus on strategic priorities.

Requirements

• 3+ years of experience in an administrative or executive support role, preferably supporting multiple leaders or departments.
• Strong organizational and time management skills with the ability to manage multiple priorities in a fast-paced environment.
• Exceptional written and verbal communication skills with keen attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Proven ability to handle confidential information with professionalism and discretion.
• Experience coordinating travel, meetings, and events, including calendar management across time zones.
• Proactive mindset with strong problem-solving skills and the ability to anticipate team needs.
• Customer service-oriented with a polished and professional demeanor in all interactions.
• Ability to work independently and collaboratively with cross-functional teams.

Nice To Haves

• Previous experience in hospitality or corporate environments preferred.

Responsibilities

• Provide direct administrative support to multiple members of the leadership team, ensuring seamless coordination of daily tasks and priorities.
• Manage calendars, schedule meetings, and coordinate travel arrangements, ensuring alignment across departments and timely communication.
• Prepare, proofread, and format correspondence, reports, and presentations with a high level of accuracy and professionalism.
• Handle confidential information with discretion, maintaining trust and integrity in all interactions.
• Organize and maintain electronic and physical filing systems to ensure accessibility and compliance with company protocols.
• Coordinate logistics for internal meetings, events, and leadership team functions, including preparing materials and taking meeting minutes.
• Support invoice processing, expense reports, and basic budget tracking to assist in departmental organization.
• Act as a liaison between leadership and other departments, promoting clear communication and follow-through on action items.
• Manage incoming inquiries and communications, prioritizing and directing them appropriately.
• Proactively anticipate the administrative needs of the leadership team, identifying opportunities to improve efficiency and effectiveness.
• Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential duties.

Benefits

• Stonebridge offers comprehensive benefits including medical, dental, vision, PTO, 401(k) matching, wellness support, life and disability coverage, savings accounts, tuition aid, and travel and lodging perks.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees