Administrative Assistant- Newark Airport ACES Program

Block by Block • New York, NY

8d

About The Position

The Administrative Assistant provides essential support for various functions
and completes a variety of tasks. This includes, but is not limited to: proving
administrative support for multiple individuals, payroll, supply management,
recruiting and smart phone set up.

Requirements

• Must be 18 years or older.
• Must have a High School Diploma or GED.
• Minimum of three (3) years of experience providing administrative related functions
• Minimum of one (1) year accounting and book keeping experience is required
• Minimum of two (2) years data entry experience is required
• Minimum of two (2) years of experience using MS Word, Outlook, and EXCEL
• Must have excellent communication skills. The ability to read, write and speak proficiently in the English language is required.
• Excellent written and verbal communication skills
• Analytical & multitasking capabilities
• Flexible and adaptable in performing duties and responsibilities
• Ability to exercise sound judgment and make decisions in relation to essential job functions
• Ability to interact professionally with all levels
• Ability to build and maintain positive relationships
• Self-starter with excellent dependability and integrity
• Must have the physical capacity to sit at a desk using a computer for long periods of time during an eight-hour shift, with normal breaks and rest periods.
• Requires substantial movements (motions) of the wrists, hands, and/or fingers.
• Requires close visual acuity to perform an activity such as: preparing reports; viewing a computer terminal; reading.
• Ability to stand or walk for long periods of time

Nice To Haves

• Associate Degree in related field such as Business Administration is preferred but is not required

Responsibilities

• Provides communication support between management and front line employees
• Manages coding of invoices
• Performs data entry and spreadsheet maintenance for the balancing of billing and payroll reporting
• Updates various reports and spreadsheets
• Maintains and updates training manual with current processes
• Manages training reminder notices and updates learner access
• Tracks employee statuses & supplies monthly inactive reports
• Manages SharePoint document updates
• Sets up smart phones
• Other HPS administrative duties as assigned

Benefits

• Insurance: Medical with available FSA and/or HSA, Dental, Vision, Short-Term and Long-Term Disability, Life, and Accidental Death and Dismemberment, Critical Illness, and Accident.
• Paid time off: Vacation, Sick Time and/or PTO (Only where required by local requirements and contract agreements), Paid Leave (only where required by law), Holidays (only where required by contract agreement), Floating Holidays (only where required by contract agreement), Birthday Pay (eligible after one year of service at most locations unless otherwise stated in CBA), Jury Duty (only where required by law).
• Other: 401K Retirement Savings Plan

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED