Administrative Assistant

Allegheny Construction Specialties•Nashville, TN

41d•Onsite

About The Position

Why work for Allegheny Construction Specialties? We are a family owned and run group of businesses that complement each other and provide a stable work environment. The Allegheny Diversified organization has been around for over 40 years producing top quality millwork, woodwork, and similar trades to the construction industry. Our collective group of employees provides an opportunity for great benefits. Allegheny works on some of the best projects in the country. We focus on large projects in the healthcare and hospitality industries. We mainly work in Southeast, but our client base takes us all over the country. Come work for an exciting and growing company! Allegheny Construction Specialties primarily works in Division 10 specialties including restroom accessories, toilet partitions, wall protection panels and handrails, shower doors, and many other Division 10 items. In addition, we perform many other carpentry type scopes of work. These include trim packages, cabinet installs, blocking, and the installation of commercial doors and hardware.

Responsibilities

Greeting visitors to the office and receiving deliveries
Ordering, stocking, and organizing office supplies and building consumables.
Answering the office's main phone number - distributing calls and messages as needed in a timely fashion
Receiving mail, scanning, and distributing to the proper place
Ensuring that we have an adequate stock of marketing materials on hand; printing and distributing company those marketing materials as needed
Maintaining stock of field uniforms and office gear
Assisting new employees in completing their required New Hire paperwork.
Entering invoices into the company's accounting system
Ensuring that new vendor credit applications are processed successfully, and in a timely and accurate fashion.
Entering Lowes/Home Depot and company credit card transactions into the accounting system
Prepare and receive FedEx shipments
Order business cards for office and field personnel
Enter monthly meter readings for RJ Young copier
Keep up the company phone directories