Administrative Assistant

AECON•Aiken, SC

7d•Onsite

About The Position

The Administrative Assistant position (Day Shift/Night Shift) will be responsible for day-to-day Project Management support activities in support of the ongoing work at the Savannah River Site, located at Aiken, SC. The Administrative Assistant will report directly to the Project Managers and will provide administrative support and coordination during all phases of the project. Citizenship Requirement: This position requires access to nuclear facilities and information governed by U.S. federal regulations. As a result, applicants must be U.S. citizens to meet eligibility and security clearance requirements. About the Project ⦁ Savannah River Site, located in Aiken SC ⦁ Ensure communications to onboard staff is delivered and received ⦁ Support weekly timekeeping for site personnel ⦁ Accurately track manual and non-manual schedules (days worked/days off) ⦁ Assist in preparation of daily/weekly cost and schedule reports ⦁ Aid in communications between home office and site management ⦁ Help coordinate site procurement and deliveries as required ⦁ Maintain accurate project records/files

Requirements

Good communication, organizational and administrative skills are essential
Maintain a professional demeaner in all aspects of the project as an Aecon-Wachs employee
Proficiency in computer skills (Outlook, MS Word, Excel, Powerpoint, Adobe, records management)
Work schedule – 10 hours M-F
Construction Site Location
Report to work Fit For Duty (FFT)

Nice To Haves

Prior Nuclear experience preferred
Past experience as project assistant preferred (5 years)

Responsibilities

Ensure timely onboarding of new personnel
Administer client issued equipment
Collect, and verify daily labour timesheets for payroll entry and processing
Perform all payroll duties such as verifying and submitting all timesheets, audit reports, prepare new employee packages and termination/layoff forms
Accurately report/audit employees time worked/not worked during project
Perform internal and external, verbal and written status/turnover reports
Perform all administrative and clerical duties for the site team
Maintain documents for received materials, Safety, QA/QC, labour qualifications and certifications, training, etc
Order office and sundries supplies as required on site
Maintain files and project documentation as required