Administrative Assistant

Chevron•Houston, LA

About The Position

The Administrative Assistant provides high-level administrative and operational support to leaders and teams, operating with professionalism, discretion, and sound judgment. The role manages competing priorities, coordinates complex schedules and travel, prepares accurate business documents, and serves as a trusted liaison to internal and external stakeholders to enable efficient, effective business operations.

Requirements

High school diploma or equivalent
3+ years of administrative or business support experience
Demonstrated experience supporting leaders or teams in a fast paced environment
Proficiency with Microsoft Office applications (Outlook, Teams, Word, Excel, PowerPoint)
Strong organizational, time management, and communication skills
Ability to exercise sound judgment, prioritize work independently, and manage competing demands

Nice To Haves

Experience supporting multiple leaders or complex organizations
Familiarity with Workday , CTREX , or similar enterprise systems
Experience coordinating travel and expense reporting in a corporate environment
Strong customer service mindset and collaborative working style

Responsibilities

Provide proactive administrative support with a high degree of independence, initiative, discretion, accuracy, and attention to detail.
Manage leader calendar(s), anticipate needs, prioritize requests, and resolve scheduling conflicts across multiple stakeholders and time zones.
Schedule, coordinate, and support meetings (in-person and virtual), including agendas/materials, logistics, room/technology setup, and follow-up actions.
Coordinate complex travel logistics (domestic/international), including itineraries, visas/passports as needed, and related communications.
Track, gather, and reconcile travel and business expenses; prepare and submit timely, accurate expense reports in accordance with company policy.
Prepare, format, and proofread correspondence, reports, presentations, and other documents using Microsoft Office tools and enterprise systems (e.g., iPASS, CTREX, SharePoint as applicable).
Handle highly sensitive and/or confidential information; maintain strict confidentiality and appropriate records management.
Represent the leader’s office professionally to internal partners and external organizations; route inquiries and connect stakeholders to the right resources.
Support small projects and special requests, including basic data gathering and simple analysis; track actions to closure.
Identify opportunities to improve administrative processes; apply best practices and support the broader administrative network.