Administrative Assistant - Jefferson Medical Group - Center City
About The Position
Performs full clerical, administrative and general office duties involving transcription, typing, record and file maintenance, mail distribution and telephone reception. Provides secretarial services to a middle to upper-level management position or department. This role requires an understanding of the content of the supervisor’s job and method of operation. This implies knowledge of department and/or Hospital or University operations and procedures. Job Description Essential Functions Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson. Manages project plans, scheduling and program reporting requirements Manages schedule and coordinates meetings with an ability to support complex ongoing meeting processes including capturing minutes and distributing updates and information. Creates correspondence, memos, presentations and/or reports ensuring accuracy and timeliness with completion. Answers incoming calls, greets visitors and guests, directing them as appropriate Screen incoming communications; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff. Schedule appointments and coordinate arrangements for meetings and conferences.
Requirements
- High School Diploma Required
- Two years of experience in an administrative role preferred.
- Proficiency in secretarial skills
- Experience with computer and standard office software application.
- Knowledge of Power Point a must.
Nice To Haves
- Bachelor’s Degree preferred
Responsibilities
- Performs full clerical, administrative and general office duties involving transcription, typing, record and file maintenance, mail distribution and telephone reception.
- Provides secretarial services to a middle to upper-level management position or department.
- Manages project plans, scheduling and program reporting requirements
- Manages schedule and coordinates meetings with an ability to support complex ongoing meeting processes including capturing minutes and distributing updates and information.
- Creates correspondence, memos, presentations and/or reports ensuring accuracy and timeliness with completion.
- Answers incoming calls, greets visitors and guests, directing them as appropriate
- Screen incoming communications; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
- Schedule appointments and coordinate arrangements for meetings and conferences.
Benefits
- Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short- and long-term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts.
- Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service.
- All colleagues, including those who work less than part-time (including per diem colleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
501-1,000 employees
