Administrative Assistant

Livingston International•Schaumburg, IL

About The Position

We provide clarity in a world of trade complexity so that businesses can grow further, faster, smarter. Over 30,000 clients trust us with their customs brokerage, trade consulting, global trade management and freight needs. JOB SUMMARYThe Administrative Assistant provides support to managers and employees, assisting in daily office needs and performing a variety of administrative and secretarial tasks related to organization and communication.

Requirements

Proficient with Microsoft Office (Word, Excel and PowerPoint)
Strong organizational and time-management skills
Strong ability to handle sensitive and confidential information
Strong communication (oral and written) and interpersonal skills
Ability to work independently and as part of a team
Basic computer skills
Basic clerical skills such as filing, faxing, scanning etc.
Present a professional, positive company image
2 years of related experience
Required: High School/GED or equivalent

Nice To Haves

Preferred: Associates Degree or post-secondary education

Responsibilities

Prepare reports, meeting minutes and correspondence.
Manage schedules, arrange appointments and itineraries.
Coordinate meetings, travel, conference calls, and complete expense reports.
Cover reception as required; receive and direct incoming telephone calls to the appropriate individual quickly and pleasantly
Answer questions regarding Livingston and direct issues to the appropriate personnel
Sort and distribute incoming mail daily
Perform miscellaneous clerical and data entry functions
Assemble and scan information and documents to assist the Operations Team
Editing documents for final publication and distribution
Assist in preparation of standard reports or communications
Support Operations Team with meetings by coordinating rooms, refreshments and meals, IT equipment, etc.
Perform other related duties as assigned by management.
Adhere to established policies and procedures.