Administrative Assistant - Advertising

Spotify • New York, NY

35d • Hybrid

About The Position

Sell what you love. For us and millions of users across the globe, that’s Spotify. Join the Sales team and you’ll build the relationships that help grow our business in existing markets and beyond. We don’t just sell creative solutions to our clients and partners, we help to shape them; using our expert knowledge of ad products, sales channels and the industry to impact the way the world experiences music and podcasts.

Our Advertising Sales team brings Spotify’s advertising story to life for some of the world’s most innovative brands. We build meaningful partnerships that shape how advertisers connect with listeners across music and podcasts.

As an Administrative Assistant supporting two senior Sales leaders, you’ll help the team move faster and operate smarter. You’ll be a trusted partner who keeps priorities clear, logistics seamless, and client moments thoughtfully executed.

Requirements

• You have 3+ years of experience supporting senior leaders in a fast-paced, dynamic environment
• You’re highly organized and skilled at prioritizing competing demands without losing attention to detail
• You communicate clearly and professionally with executives, team members, clients, and external partners
• You’re confident managing complex scheduling across time zones and stakeholder groups
• You have experience booking detailed travel and adjusting plans quickly when circumstances change
• You’re comfortable with expense reporting, invoice processing, and basic budget or operating expense tracking
• You bring discretion, integrity, and sound judgment when handling sensitive information
• You’re proactive, solutions-oriented, and anticipate needs before they become urgent
• You’re comfortable building and editing presentations (Keynote, Google Slides, PowerPoint) and working in spreadsheets (Excel or Google Sheets)
• You have experience with Salesforce or a similar CRM, or you’re eager to learn

Responsibilities

• Manage and prioritize complex executive calendars, scheduling internal and external meetings across multiple time zones
• Anticipate scheduling conflicts and proactively resolve them with clarity and sound judgment
• Prepare agendas and meeting materials, and help track follow-ups and action items
• Coordinate business travel end-to-end, including flights, hotels, ground transportation, and detailed itineraries
• Manage travel changes and disruptions calmly and efficiently
• Support travel documentation needs as required, including visas and business travel requirements
• Submit and reconcile expenses through company systems, process invoices, and support operating expense tracking
• Coordinate conference rooms, meeting technology, and office logistics in partnership with IT and facilities
• Serve as a point of contact for vendors and cross-functional stakeholders
• Coordinate logistics for client events, sponsorships, hosted experiences, and guest visits to ensure a polished brand experience

Benefits

• health insurance
• six month paid parental leave
• 401(k) retirement plan
• monthly meal allowance
• 23 paid days off
• 13 paid flexible holidays
• paid sick leave

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed