Administrative Assistant

Johnson, Mirmiran & Thompson, Inc.•Richmond, VA

3d•$23 - $25•Onsite

About The Position

Johnson, Mirmiran & Thompson is a dynamic, 100% employee-owned consulting firm with more than 2,800 professionals, providing a full range of multidisciplinary engineering, architecture, information technology, and related services to public agencies and private clients throughout the United States. JMT is currently ranked #50 on Engineering News-Record’s list of the Top 500 Design Firms. JMT's Richmond, VA Administration Team is seeking an Administrative Assistant to be responsible for office administration tasks. This is a full-time, in-office opportunity. Immigration sponsorship or support (e.g. H1B, F-1 CPT/OPT/STEM OPT) is not available for this position, except for qualified candidates eligible for the TN visa classification. Compensation for this position is $23.00-25.00/hour, commensurate with experience, education, and certifications. The provided range is a good faith estimate based on the requirements described within the job description. We notice that we receive a wide variety of applicants and recognize that the person selected may be less experienced or more experienced. If so, the actual salary range may vary from the estimate provided.

Responsibilities

Review, edit, and organize various documents
Support office staff with document formatting
Create general communication/correspondence
Schedule monthly office meetings, coordinate presenters and prepare draft agenda
Copy and bind documents to create reports
Process incoming/outgoing mail
Maintain tidiness and organization of general office areas (breakroom, print room, supply room, conference rooms)
Manage building lobby and JMT office access process (access codes and key cards)
Be primary contact with the building management office
Maintain breakroom supplies inventory, small appliances and coffee station
Maintain print room – clean and organize as needed, monitor inventory of office supplies, copy paper and printer cartridges, and replace as needed
Order meals for training sessions, meetings, and other events
Coordinate office events such as awards banquets and holiday parties
Manage vendors that support the office including breakroom supplies, office security, reproduction/print room, etc.
Review and process invoices from vendors.
Manage new employee onboarding process
Oversee career fair process including scheduling with university and coordinating attendees/materials
Registering attendees for conferences for the VA region, arranging hotel reservations, and sponsorships
Expense Reports for Regional Manager
Assist with administrative tasks on various projects
Perform other related duties as assigned