Administrative Assistant

Barnard Construction Company•Las Vegas, NV

1d•Onsite

About The Position

Barnard of Nevada, Inc., a heavy-civil construction company based in Bozeman, Montana, is seeking an Administrative Assistant. The company is ranked among the nation's Top 400 civil contractors by Engineering News-Record and specializes in various large-scale construction projects including dam construction and rehabilitation, power transmission and distribution, tunneling, inland marine, oil, gas, utility, and sewer and water pipeline projects. Barnard emphasizes its competitive compensation, generous health plan, and challenging career opportunities, attributing its success to its high-quality personnel who are committed to excellence and thrive on difficult and demanding work.

Requirements

Experience using a multi-line phone system, with the ability to screen communications based on predetermined guidelines
Ability to establish and maintain effective working relationships
Strong customer service skills
Experience processing candidate applications and new employee paperwork
Strong oral and written communication skills
Ability to multitask with attention to detail
Dependable and punctual
Experience working on cross functional teams
Proficient with Microsoft Office products, specifically Microsoft Excel and Word
Strong self-motivation
Experience with certified payroll reporting (LCP Tracker), Davis-Bacon compliance, and workforce reporting

Responsibilities

Answer, screen and transfer inbound phone calls and emails
Receive and direct visitors and guests
Process candidate applications and new employee paperwork
Distribute security badging to new hires and visitors, and maintain visitor logs
Handle daily UPS, FEDEX and USPS shipments
Keep supplies of office products supplied, organized and ready for use
Provide administrative/secretarial services to a variety of office personnel
Compiling and summarizing required daily, weekly, monthly and annual reporting, including certified payroll reporting
Ensuring confidentiality of sensitive information
Print, copy, bind plans and specifications, work plans, assorted other required presentations
Schedule and coordinate project visitors, meetings, travel arrangements, catering
File and maintain filing system
Performance of administrative and secretarial skills in an independent manner with speed and accuracy.
Ability to prioritize and accomplish work in a busy office environment.
Able to multi-task.
Able to work under pressure.
Strong work ethic.