Administrative Assistant

Michael Baker International•New York, NY

4h•$35 - $48•Onsite

About The Position

Michael Baker International’s Construction Services staff supports clients by acting as their trusted on-site agent through all phases of construction, from pre-design to close-out, by providing qualified construction managers, inspectors, constructability reviewers, schedulers, estimators, and safety experts. As new technologies evolve throughout the construction industry, innovative ideas are required to maintain and deliver successful construction projects. Michael Baker International is seeking an Administrative Assistant to support the MTA Office of Construction Oversight (OCO), IEC Principal, and extended staff. This role provides essential administrative and coordination support to ensure efficient day-to-day operations of the field office, assist with documentation, and facilitate communication among project teams and stakeholders. This role requires onsite work M-F in New York, NY

Requirements

High school diploma or equivalent; continued education is a plus
7+ years of administrative or program support experience within engineering, construction, or rail/transit environments; MTA experience preferred
Experience communicating with Senior Leadership within an organization
Strong organizational, communication, time management, and multitasking skills along with the ability to prioritize daily tasks
Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Nice To Haves

MTA experience preferred

Responsibilities

Provide comprehensive administrative support to the OCO team, IEC Principal, and extended staff to ensure efficient and effective office operations
Plan, coordinate, and support team meetings, client engagements, and office events, keeping stakeholders organized and prepared
Prepare agendas, compile meeting materials, document minutes, and track action items to completion
Support project teams by preparing, formatting, reviewing, and distributing Project Monitoring Reports and presentations in coordination with project managers
Maintain tracking logs for safety training, office equipment and assets, staff activities, site visits, and administrative records
Manage office procedures, shared calendars, the IEC document library, SharePoint folders, and internal tracking tools
Coordinate routine communication with MTA Headquarters, Building Management, and the IT Help Desk to support office and staff needs
Facilitate onboarding activities, including safety training, systems and building access, and completion of required documentation
Support daily office operations, including visitor access, correspondence, filing, office supply management, and general administrative tasks