Administrative Assistant

TEKsystems • Fairfield, CA

46d • $25 - $25 • Onsite

About The Position

We are looking for an organized and detail-oriented Administrative Assistant to provide support to our team. This role involves managing schedules, coordinating meetings, preparing documents, and ensuring smooth day-to-day operations.

Requirements

• Strong organizational and time-management skills.
• Ability to handle multiple tasks and prioritize effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.

Responsibilities

• Calendar Management: Maintain assigned calendars and schedule appointments.
• Meeting Coordination: Schedule meetings, prepare and distribute meeting packets, and arrange catering when needed.
• Documentation: Create and process expense reports, correspondence, forms, reports, graphs, and visual presentations.
• Travel Arrangements: Prepare travel requests and book airfare, hotels, rental cars, and registrations.
• Communication: Capture and publish meeting minutes; distribute information to internal and external stakeholders.
• Office Support: Order and maintain department supplies; maintain effective filing systems and organization charts.
• Training & Requests: Submit and track departmental training requests and other documents as directed.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees