Administrative Assistant

Allegheny Health Network•Canonsburg, PA

20d

About The Position

1. Schedule and organize complex activities such as meetings, travel, and department activities for the Regional Leaders, Regional Home Health support team and other members as directed by the Regional Vice President (Regional Team). 2. Assist the Regional Team in the management of their schedules. 3. Assists with clerical duties such as photocopying, faxing, filing, phone correspondence and collating. 4. Sort and distribute mail. 5. Handle large-volume mailings. 6. Organize and prioritize large volumes of information. 7. Handle confidential and non-routine information. 8. Arrange meetings, securing location, preparing agenda in advance and acting as recording secretary preparing and distributing action minutes. 9. Work independently and within a team on special and nonrecurring and ongoing projects. Act as a project manager for special projects which may include: planning and coordinating multiple presentations, disseminating information, and organizing company wide events. 10. Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. 11. Type and design general correspondences, memos, charts, tables, graphs, business plans, etc. 12. Effectively utilize computer software applications in word processing, spreadsheets, database and presentation software (MSWord, Excel, Access, and PowerPoint). Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. 13. Perform monthly inventory of medical supply closet, refrigerators, first aid kits, and AED machines to ensure all materials remain properly stocked and no expired products are present. 14. Perform all other duties as designated by management. NOTICE : Successful completion of a drug screen prior to employment is part of our background process, which includes medical and recreational marijuana. By supplying your phone number, you agree to receive communication via phone or text. By submitting your application, you are confirming that you are legally authorized to work in the United States. AHN Healthcare@Home is an Equal Opportunity Employer

Responsibilities

Schedule and organize complex activities such as meetings, travel, and department activities for the Regional Leaders, Regional Home Health support team and other members as directed by the Regional Vice President (Regional Team).
Assist the Regional Team in the management of their schedules.
Assists with clerical duties such as photocopying, faxing, filing, phone correspondence and collating.
Sort and distribute mail.
Handle large-volume mailings.
Organize and prioritize large volumes of information.
Handle confidential and non-routine information.
Arrange meetings, securing location, preparing agenda in advance and acting as recording secretary preparing and distributing action minutes.
Work independently and within a team on special and nonrecurring and ongoing projects.
Act as a project manager for special projects which may include: planning and coordinating multiple presentations, disseminating information, and organizing company wide events.
Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
Type and design general correspondences, memos, charts, tables, graphs, business plans, etc.
Effectively utilize computer software applications in word processing, spreadsheets, database and presentation software (MSWord, Excel, Access, and PowerPoint).
Perform monthly inventory of medical supply closet, refrigerators, first aid kits, and AED machines to ensure all materials remain properly stocked and no expired products are present.
Perform all other duties as designated by management.