Administrative Assistant
About The Position
The Administrative Assistant position provides administrative and departmental support within the agency. Principle Duties and Responsibilities Executive Support – Assist with calendar management and scheduling, email monitoring and organizing, entering and submitting expense reports, and booking travel and dining reservations Schedule and facilitate carrier, client, and prospect meetings Coordinates logistics for meetings, including reserving room, meeting setup and catering Develop basic knowledge of insurance carriers & products offered Maintain carrier contact information Maintain department files ready for electronic storage Assist with creating and customizing PowerPoint presentations upon request Assist with special projects as requested; in the event of conflict with time available for special projects, request direction from Office Manager Maintain Office and breakroom supplies Provide front desk reception support including phone coverage and mail distribution Other duties as assigned
Requirements
- High School Diploma
- Ability to effectively communicate, both written and verbally, to internal and external parties
- Excellent time management, organizational and multi-tasking skills with high attention to detail
- Ability to be trusted with highly confidential and sensitive information
- Ability to work independently and in cross-functional teams
- Proficiency in Microsoft Office Products (Outlook, Word, Excel, Power Point)
Nice To Haves
- Previous Executive or Administrative Assistant experience
Responsibilities
- Assist with calendar management and scheduling
- Email monitoring and organizing
- Entering and submitting expense reports
- Booking travel and dining reservations
- Schedule and facilitate carrier, client, and prospect meetings
- Coordinates logistics for meetings, including reserving room, meeting setup and catering
- Develop basic knowledge of insurance carriers & products offered
- Maintain carrier contact information
- Maintain department files ready for electronic storage
- Assist with creating and customizing PowerPoint presentations upon request
- Assist with special projects as requested; in the event of conflict with time available for special projects, request direction from Office Manager
- Maintain Office and breakroom supplies
- Provide front desk reception support including phone coverage and mail distribution
- Other duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
