Administrative Assistant

Associa

11d

About The Position

The Administrative Assistant will provide comprehensive administrative support to Property Managers, assist multiple departments as needed, and maintain high standards of organization and professionalism in a luxury environment. This role requires strong communication skills, attention to detail, experience handling AP/AR tasks, and the ability to interact effectively with a diverse community.

Requirements

• Proven experience as an administrative assistant or in a similar role
• Knowledge of Accounts Payable and Accounts Receivable processes
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong organizational, multitasking, and communication skills
• Professional demeanor, attention to detail, and discretion
• High School Diploma or GED required
• At least one year of directly related or closely related experience
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Professional customer service and communication skills
• Strong grammar, punctuation, spelling, and business correspondence knowledge
• Ability to work effectively with multiple stakeholders, including Property Managers, vendors, clients, and peers
• Strong time management, prioritization, and ability to meet deadlines
• Ability to interpret verbal and written instructions accurately
• Able to work effectively independently and in group settings

Nice To Haves

• Experience in hospitality, luxury residential communities, or hotels
• Bilingual (English/Spanish) preferred
• Bilingual (English/Spanish) and experience in hospitality, luxury residential communities, or hotels

Responsibilities

• Provide administrative support to Property Managers, including scheduling, communication, and managing resident requests
• Answer and manage phones, emails, and visitor inquiries professionally
• Maintain accurate and organized records, files, and reports
• Prepare correspondence, presentations, and other documentation as required
• Handle basic Accounts Payable (AP) and Accounts Receivable (AR) tasks
• Assist multiple departments and Property Managers with ad hoc administrative projects
• Ensure confidentiality and professionalism in all interactions

Benefits

• Work in a luxury environment supporting Property Managers to deliver exceptional resident and guest experiences
• Opportunities for professional development and growth
• Collaborative and supportive work culture
• Work in a prestigious luxury environment, supporting Property Managers to deliver exceptional experiences for residents and guests
• Opportunities for professional development and growth
• Collaborative and supportive work culture

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED