Administrative Assistant - Fire Marshals Office

The City of La Porte•La Porte, TX

2d•$21 - $26•Onsite

About The Position

To perform various confidential and complex clerical and administrative duties for the Fire Marshals Office. This class is distinguished from the general clerical classes by the slightly more complex, responsible, and sensitive duties related to functioning as a personal secretary to a department. Receives general supervision from Department Director. Adheres to City attendance and punctuality policies demonstrating dependability. Adheres to all City safety policies (protective equipment, pre-duty precautions checklist, etc.) to prevent unnecessary or unreasonable risk of injury to self, others, or property. Adheres to department dress code policies to present a professional appearance. Should exhibit appropriate grooming and attire for the position and responsibility. Duties may include, but are not limited to, the following: Type and proofread a variety of reports, letters, memos and statistical charts, typing from a draft, dictaphone, or tape recorder. Independently compose correspondence related to responsibilities assigned. Respond to complaints and requests for information on regulations, procedures, systems and precedents relating to responsibilities assigned. May work with several other departments to ensure the timely processing of permits, applications, etc. May work with several other departments to assemble background materials requested by outside agencies. Conduct special studies relating to the development and implementation of procedures and policies relating to functions assigned. May participate and assist in the administration of a department or division preparing comprehensive reports and compiling budget requests. Research, compile and analyze data for special projects, collect and assemble data and background materials for a variety of reports. Perform general clerical work including filing, payroll and purchasing information. Perform related duties as assigned. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities and actions may change at any time with or without notice. The City of La Porte is an Equal Opportunity and Affirmative Action Employer of Qualified Individuals.

Requirements

Knowledge of: English usage, grammar, spelling, and punctuation.
Modern office methods, procedures, and equipment and business letter writing.
Organization, procedures, and operating details of the Fire Marshals Office and the City
Microsoft Office Suite
Ability to: Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
Communicate clearly and concisely, both orally and in writing.
Learn department policies, procedures, organization and operating details.
Work cooperatively with other departments, City officials, and outside agencies.
Type at a speed necessary for adequate job performance.
Operate a computer and other technology.
Understand and carry out oral and written instructions.
Work independently, in the absence of supervision.
One year of clerical experience.
High School Diploma or GED, supplemented by specialized clerical college level courses.

Responsibilities

Type and proofread a variety of reports, letters, memos and statistical charts, typing from a draft, dictaphone, or tape recorder.
Independently compose correspondence related to responsibilities assigned.
Respond to complaints and requests for information on regulations, procedures, systems and precedents relating to responsibilities assigned.
May work with several other departments to ensure the timely processing of permits, applications, etc.
May work with several other departments to assemble background materials requested by outside agencies.
Conduct special studies relating to the development and implementation of procedures and policies relating to functions assigned.
May participate and assist in the administration of a department or division preparing comprehensive reports and compiling budget requests.
Research, compile and analyze data for special projects, collect and assemble data and background materials for a variety of reports.
Perform general clerical work including filing, payroll and purchasing information.
Perform related duties as assigned.