Administrative Assistant

VOLUNTEERS OF AMERICA SOUTH CENTRAL LOUISIANA•Baton Rouge, LA

About The Position

Under the direct supervision of the Director of HUD Housing this position is responsible for providing clerical support to the HUD Director, the Corporate office and aid the Community Administrators with projects as needed.

Requirements

High School Diploma
3-5 years of clerical experience
Proficiency in Microsoft Office Suite – Word/Excel/PowerPoint/Publisher/Outlook
Professional certification and/or equivalent experience in Section 8

Responsibilities

Provides support to the HUD Director and Community Administrators
Special projects
Interoffice mail runs
Attends HUD staff management meetings; responsible for minutes and agenda
Assists with HUD policy and procedure updates
Maintains schedule for all HUD reports
Coordinates and files incident reports
Assists HUD staff with Annual Health Fair
Coordinates and tracks GOOD 365 donation pick ups
Tracks HUD inventory and disposal lists
Provide administrative and clerical support to the Community Administrators
Assist with other projects as assigned by they Community Administrator and or HUD Director
Maintains schedules for all required reports along with HUD file audits, management reviews, REAC inspections audit, and budget submissions
Assists with special projects relating to the tenants or the HUD Program
Provides assistance with HUD accounting functions
Tracks HUD property expenses and follows strict timeline for payment
Reviews and prepares for payment HUD mileage/requisition/purchase orders
Processes HUD reserve for replacement reimbursements
Provides support to Corporate Administration
HR Liaison
HUD rep on Safety Committee