Administrative Assistant

Pennoni • Bridgeport, CT

6h • Onsite

About The Position

Pennoni is hiring for an experienced professional to join our team as
an Administrative Assistant and support our Engineering operations on a
full-time, direct basis at our office in Bridgeport, CT.

At Pennoni, we're not just another multi-disciplinary engineering firm; we're a
vibrant team of innovators shaping the future! Founded more than five decades
ago, Pennoni is an ENR Top 500 consulting engineering firm where individuality
sparks innovation and growth. We’re all about helping you build your career
while fostering a great workplace culture – here, you'll work with supportive,
talented teammates and find pride in your contributions.  Join us to be part of
a team that values your unique skills and drives excellence in every project!

Requirements

• High School Diploma (or Equivalent).
• 3+ years of professional experience working with clerical and/or administrative-oriented responsibilities.

Nice To Haves

• Associate’s degree is a plus!
• Proven expertise with office administration tasks: scheduling appointments / meetings / conferences (when needed); managing conflicts (which includes ensuring timely reminders); answering phone calls; taking detailed messages; screening emails; responding to inquiries; assist with coordinating staff schedules; setting up meeting rooms, preparing agendas, taking minutes, and following up on action items.
• Advanced proficiency with basic computer systems and software, especially Microsoft Office 365 applications (including Word, Excel, PowerPoint, and Outlook); experience with ERP / CRM applications (especially Deltek Vantagepoint) is a plus!
• Supervisory and/or Project Coordination experience; proven ability to coordinate multi-disciplinary projects is a plus!
• Exposure to the A/E/C industry is a plus!
• Strong problem-solving and analytical skills; this person is expected to be detail-oriented!
• Proven ability to work independently or in a team environment while demonstrating strong character, dependability, a polished demeanor, and a positive attitude!
• Proven ability to maintain confidentiality in a fast-paced environment.
• Excellent organizational skills, especially with a proven ability to work in an energetic and challenging work environment on a variety of projects; this person will be expected to demonstrate a self-motivated demeanor while effectively multi-tasking and prioritizing multiple assignments.
• Excellent communication skills (written & verbal).

Responsibilities

• Provides high-level administrative support to local leadership by managing their calendars, handling communication (e.g.: incoming phone calls), arranging schedules, organizing documents, prioritizing tasks, and coordinating meetings.
• Assist with clerical duties: draft & proofread documentation, creating & editing proposal documents, run & format reports, prepare draft invoices, etc.
• Interact with clients.
• Additional tasks may be assigned, as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees