Receptionist/Administrative Assistant

SINGLE SOURCE SECURITY LLC•Nashville, TN

3h•Onsite

About The Position

We are seeking a professional, organized, and proactive Receptionist/Administrative Assistant to support daily office operations and serve as the first point of contact for clients and callers. This role is essential to maintaining a welcoming office environment while providing high-level administrative and clerical support to core office personnel. The ideal candidate thrives in a fast-paced environment, anticipates needs, and can adapt to changing priorities while maintaining composure and professionalism.

Requirements

High school diploma or GED required; college degree preferred
Authorized to work in the United States
Ability to pass a background check
Relevant administrative or office experience
Proficiency in Microsoft Office (Word, Excel, Outlook)
Strong organizational and communication skills
A positive, professional attitude
Ability to work independently and as part of a team
Attention to detail and confidentiality

Responsibilities

Answer incoming calls, take messages, and route communications to appropriate personnel
Greet clients and visitors and assist with last-minute client requests
Ensure common areas (lobby, conference rooms, kitchen) are clean, stocked, and presentable Administrative Support
Assist with entering daily work data into Deputy and maintaining office calendar
Maintain and update job folder lists for administrative personnel
Schedule appointments and meetings for administrative and executive staff
Attend meetings as needed, take detailed notes, and distribute meeting minutes (including weekly minutes)
Assist with managing the main office calendar and executive calendars
Keep office supplies stocked, organized, and accessible Coordination & Logistics
Arrange meetings and events on- and off-site, including catering and vendor coordination
Make travel arrangements including airfare, hotel, and rental cars
Conduct internet research as requested
Maintain fleet fuel logs for administrative purposes Onboarding Support Assist with onboarding new employees, including:
Creating login to time management application, Deputy
Uploading documentation into Deputy Additional Duties
Run occasional errands (post office, bank, etc.)
Support ongoing projects related to company merger, including scanning and uploading employee personnel files for ADP • Provide general support to core administrative staff as needed