Administrative Assistant

Dynalectric Company•El Cajon, CA

38d•$20 - $26•Onsite

About The Position

Dynalectric Company San Diego is hiring an Administrative Assistant which is responsible for assisting the Director of Operations and Executives with information management support and document control. The ideal candidate must perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, providing information to visitors and callers, and generally keeping the office organized, tidy, and running smoothly. They must be reliable, punctual, organized, and have a demonstrated ability to juggle multiple priorities in a very busy office.

Requirements

Prior experience handling office responsibilities, experience in customer service, or related field
High school diploma or GED required
Excellent and effective written and verbal communication skills
Business writing and reporting skills
Excellent organization, communication, customer service and interpersonal skills
Scheduling and time management skills, performs well in a fast-paced environment
Strategic, analytical, and multi-tasking skills
Punctual and dependable
Willingness to learn and to grow with the company
Perform well within the team environment as well as work independently as needed
Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars. Visio and Outlook a plus.
Must demonstrate integrity, honesty, professionalism, and appropriate concern regarding dissemination of sensitive and confidential information
Must have the ability to make sound decisions and produce accurate and timely results in mind
Must prioritize and organize work in a fast paced multi-task environment.
Must monitor and analyze data and solve problems on a tactical and strategic level
Must build positive working relationships with multiple levels of employees, management, suppliers, and customers
Must demonstrate commitment to company values
Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customer, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.

Nice To Haves

Bachelor’s Degree or currently pursuing preferred
Working knowledge of the construction industry, operations management, and safety practices a plus
Working knowledge of federal, state, and city regulations and guidelines
Minimum of wpm typing
Working knowledge of project and financial software a plus.

Responsibilities

Perform clerical duties, maintain files, and organize documents; photocopy, fax, print, process mail, answer phones etc.
Use computers for various applications, such as database management or word processing
Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions
Assist in planning office related meetings
Help prepare reports and presentations; process and distribute internally and externally
Data entry
Update staff calendars and organize schedules
Prepare information and research for executive needs
Oversee mail deliveries, packages, and couriers; sort and distribute mail
Purchase, track, and invoice office supplies for each department
Set up, break down, organize, and maintain conference rooms, training rooms, kitchens, and meeting rooms
Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs
Maintain confidentiality of company information
Comply with I.S.O. 9000:2015 operations work instructions, contracts, safety program, and Company established policies and procedures
Escalate critical and/or sensitive issues to the VP of Operations with recommendation for resolution
Perform additional assignments as required by the company or as directed by management