Administrative Assistant

Arcadis•Los Angeles, CA

14h•$50,000 - $90,000

About The Position

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together. Role description: Arcadis is seeking a motivated and detail-oriented Administrative Assistant to support our team in California.

Requirements

Minimum 3-5 years in an administrative capacity, preferably for a technical, infrastructure engineering, or construction firm.
Valid California Class C driver’s license
Skilled in Excel, Microsoft Office suite
Proven experience as an administrative assistant or in a similar role.
Strong data entry skills and attention to detail.
Excellent organizational and time management abilities.
Strong verbal and written communication skills.
Ability to work independently and as part of a team.
Goal-oriented mindset with a proactive approach to problem-solving.

Responsibilities

Managing inventory of assets and supplies, sourcing for suppliers (vendors) and managing invoices
Scheduling and coordinating meetings, interviews, events and other similar activities
Preparing meeting agendas and meeting minutes
Updating administrative tracking logs
Sending out and receiving mail and packages
Sending faxes and emails
Managing documents and files
Managing incoming calls
Assisting in various daily operations
Operating a range of office machines such as photocopiers and computers
Greeting guests and visitors
Assisting management team as needed