Administrative Assistant

RealFaith•Scottsdale, AZ

30d•Onsite

About The Position

The Administrative Assistant supports the day-to-day operations of our campus (“the Ranch”) by ensuring spaces are clean, stocked, welcoming, and prepared for staff, volunteers, guests, and events. This role also assists with livestream support, donor and team hospitality, mail processing, and general administrative projects. The ideal candidate is dependable, detail-oriented, proactive, and willing to jump in wherever help is needed. This position may occasionally require work outside of normal business hours to support events or special projects.

Requirements

Strong attention to detail and organization
Reliable, punctual, and able to manage multiple tasks
Comfortable working in a fast-paced and flexible environment
Able to maintain confidentiality and handle sensitive information appropriately
Basic computer skills (email, scanners, simple scheduling tools)
Willingness to lift, carry, and move supplies as needed
Positive, servant-hearted attitude
Team-oriented and eager to help
Professional, respectful, and dependable

Nice To Haves

Prior administrative, facilities, hospitality, or ministry support experience preferred

Responsibilities

Restock kitchen, coffee areas, and bathrooms; reorder supplies as needed
Wash and rotate hand towels and kitchen towels (weekly)
Arrange team breakfasts and hospitality items as requested
Gathering cards for team birthdays (including collecting signatures)
Assist with purchasing and preparing staff and donor gifts
Monitor livestreams as assigned (basic chat moderation and support)
Help coordinate and schedule livestream volunteers
Communicate reminders and coverage needs to volunteers
Pick up mail (mailbox and PO box)
Sort and distribute mail appropriately
Scan and deposit checks following established procedures
Assist with basic budgeting tasks, such as tracking expenses, organizing receipts, and updating simple spreadsheets
Make donor thank-you and follow-up calls as assigned, using provided scripts and guidelines
Assist with planning and setup for team culture events and celebrations
Help with logistics and hospitality for donor events
Support onsite needs during events (set-up, tear-down, refreshments, guest assistance, etc.)
Run occasional errands (local pickups, returns, etc.)
Provide backup childcare/babysitting support when requested and approved
Assist with miscellaneous projects assigned by the Culture Department