Administrative Assistant
About The Position
This full-time position provides administrative support to the Logistic Services Division, including maintenance, transportation, and IT departments. Responsibilities include, but are not limited to: Oversee scheduling and documentation of residential inspections and preventive maintenance. Manage maintenance request system including implementation and track work order system. Track metrics for maintenance and IT help desks. Take minutes at various meetings. Help maintain facilities, vehicle, asset and inspection databases. Maintain safety calendar and Emergency Response Team communication and planning. Ensure Safety Data Sheet notebooks are properly posted and up to date. Assist with preparation and updating of corporate documents such as Emergency Response Plan and Exposure Control Plan. Assist with oversight of the fitness center and conduct fitness center orientations. Oversee documentation for vendor contracting, vendor qualifications, and bidding procedures. Assist with transportation incident follow-up and documentation. Assist with employment applicants scheduling and follow-up. Maintain all necessary physical and electronic files related to work. Prepare, edit, and distribute reports on maintenance, transportation, IT and safety activities. Complete all other duties as assigned.
Requirements
- Associate's degree or three years’ experience in a related position preferred.
- Strong computer skills including proficiency in Excel, Word, and Windows.
- Must demonstrate excellent written and oral communication skills.
- Strong organizational skills required.
- Must demonstrate professionalism and excellent interpersonal skills.
- Must be a good listener and able to follow detailed instructions.
- Must be able to work independently on projects and met deadlines.
- Must check own work and keep errors to a minimum.
- Good overall physical health and personal stamina.
- Physical examination, including TB skin test or chest x-ray is required prior to employment.
Responsibilities
- Oversee scheduling and documentation of residential inspections and preventive maintenance.
- Manage maintenance request system including implementation and track work order system.
- Track metrics for maintenance and IT help desks.
- Take minutes at various meetings.
- Help maintain facilities, vehicle, asset and inspection databases.
- Maintain safety calendar and Emergency Response Team communication and planning.
- Ensure Safety Data Sheet notebooks are properly posted and up to date.
- Assist with preparation and updating of corporate documents such as Emergency Response Plan and Exposure Control Plan.
- Assist with oversight of the fitness center and conduct fitness center orientations.
- Oversee documentation for vendor contracting, vendor qualifications, and bidding procedures.
- Assist with transportation incident follow-up and documentation.
- Assist with employment applicants scheduling and follow-up.
- Maintain all necessary physical and electronic files related to work.
- Prepare, edit, and distribute reports on maintenance, transportation, IT and safety activities.
- Complete all other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
