Administrative Assistant - Chemical Insights Research Institute
About The Position
We have an exciting opportunity for an Administrative Assistant at UL Research Institutes Chemical Insights Research Institute (CIRI) , based in our Marietta, GA facility. The Administrative Assistant provides administrative support to ensure efficient operation of research management. The Administrative Assistant handles a variety of tasks, including maintaining records, coordinating meetings, handling correspondence, organizing files and reports, and assisting with project management tasks. UL Research Institutes: At UL Research Institutes (ULRI) , we expand the boundaries of safety science to create a more secure and sustainable world. For more than a century, we have studied the unintended consequences of innovation, designed solutions to mitigate risk and shared our findings with academia, scientists, manufacturers, and policymakers across industries. We identify critical safety and sustainability issues, asking the tough questions because we believe a safer world begins with knowledge. Build a safer, more secure, and sustainable future with us. Join us and work with our Chemical Insights team who conduct the research required to produce that knowledge and put into practice. Chemical Insights Research Institute (CIRI): The Chemical Insights Research Institute (CIRI) contributes to the protection of public health and well-being by conducting scientific research. Our research and initiatives let people around the world know what chemicals are in the air we breathe and how they affect human health and the planet. We share our research and knowledge through information and application tools with leaders in the scientific, business, and policy communities to raise awareness of human health risks stemming from emerging technologies. To learn more, visit: chemicalinsights.org/
Requirements
- Ability to effectively manage multiple tasks and prioritize workload.
- Strong verbal and written communication skills.
- Meticulous attention to detail and accuracy in all tasks.
- Excellent time management skills and ability to meet deadlines.
- Dedication to providing excellent customer service to stakeholders and colleagues.
- Flexibility to adapt to changing priorities and work environments.
- Ability to identify and solve problems efficiently.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
- Discretion and ability to handle sensitive information with confidentiality.
- Collaborative attitude and ability to work effectively in a team environment.
- High school diploma or equivalent.
- Minimum 2 years of experience in an administrative role with demonstrated success in project management, and reporting.
Nice To Haves
- Bachelor’s degree in science or public health related discipline, preferred.
- Proficiency with the Microsoft Office Suite, advanced skills in SharePoint, Excel and PowerPoint are preferred.
Responsibilities
- Provide a wide variety of administrative support for research, communication, partners and outreach teams.
- Assist with the preparation of documents, reports, and presentations.
- Organize and maintain paper and electronic files including agreements, invoices, and business documents.
- Support internal communications, maintain and update intranet site, i.e. SharePoint.
- Assist in the coordination of meetings and events, including CIRI’s scientific speaker series events.
- Handle incoming and outgoing correspondence.
- Perform basic bookkeeping tasks, such as managing expense reports and invoices.
- Assist with project management tasks, including tracking deadlines and milestones.
- Provide general administrative support to management and other staff members as needed.
- Perform other duties as directed.
Benefits
- All employees at UL Research Institutes are eligible for bonus compensation.
- We offer comprehensive medical, dental, vision, and life insurance plans and a generous 401k matching structure of up to 5% of eligible pay.
- Moreover, we invest an additional 4% into your retirement saving fund after your first year of continuous employment.
- Depending on your role, you may be able to discuss flexible working arrangements with your manager.
- We also provide employees with paid time off, including vacation, holiday, sick, and volunteer days.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
51-100 employees
