Administrative Assistant

Vibrant Life Senior Living - Kalamazoo•Kalamazoo, MI

About The Position

The duties of the Administrative Coordinator include providing support to our managers and employees, assisting with daily office needs, and managing our company’s general administrative activities.

Requirements

Proven experience as an administrative assistant or office admin assistant
Working knowledge of office equipment, like printers and fax machines
Excellent time management skills and the ability to prioritize work.
Attention to detail and problem-solving skills.
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
High School degree
High School Diploma or equivalent required.
A minimum of 2-3 years’ experience as an Administrative Assistant.
Must possess excellent customer service skills.
Must be able to read, write, and speak English fluently.
Must be able to work as a valuable part of management team.
Ability to work scheduled hours as required.

Nice To Haves

additional qualification as an administrative assistant or Secretary will be a plus.

Responsibilities

Preparing reports and maintaining appropriate filing systems.
Write and distribute email, correspondence memos, letters, faxes, and forms.
Develop and maintain a filing system.
Provide administrative support to the admin staff and management team.
Perform clerical tasks such as filing, photocopying, and organizing documents.
Proofread and edit documents for accuracy and clarity.
Schedule background checks, Physical and TB for new hires.
Maintain employee files to comply with State Laws - Maintain Residential Books to comply with state Law.
Assist with interviewing potential Candidates
Coordinate new hire onboarding.
Assist with data entry and record keeping.
Maintain office supplies inventory and place orders when necessary