UNIV - Administrative Assistant - Surgery: Plastic Surgery

Medical University of South Carolina • Charleston, SC

5d

About The Position

The Department of Surgery, Division of Plastic Surgery, is actively recruiting for an Administrative Assistant. This is an autonomous position providing high level administrative support to multiple surgeons within the division. The Administrative Assistant will perform various duties for clinical, academic, research, and public service activities in order to optimize time spent by these doctors on administrative matters.

Requirements

• A high school diploma and two years work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience.
• Some positions require a valid driver's license and good driving record; or correctable vision of 20/40 in both eyes, with or without conventional lenses, and physical qualifications in accordance with Federal Motor Carrier Safety Regulations, Section 391.41; or AAVMA certification.
• Some positions require eligibility for bonding.

Nice To Haves

• Employee must have a thorough knowledge of office procedures and protocols, excellent typing abilities, high level of organization, detailed knowledge of proper grammar and spelling, responsibility, diplomacy, logic, verbal expression, tactfulness, and confidence.
• Must have thorough knowledge Microsoft office, Adobe, and general computer skills.
• Strong preference will be given to candidates that have experience in a medical office setting and EPIC.

Responsibilities

• Serves as the contact person for multiple Plastic surgeons. Coordinates their schedules, including scheduling meetings, preparing travel arrangements, and clinic patient visits, etc. Maintains their calendars and assembles all appropriate information for upcoming meetings or patient visits. Briefs physicians prior to meetings.
• Manages patient referrals ensuring that all outside records are reviewed and appropriate ancillary tests have been requested. Responsible for scheduling and coordinating patient diagnostic tests, or other ancillary procedures. Knowledge of insurance and the process for prior authorizations.
• Coordinates all administrative requirements of faculty member, i.e. tracks CME credits, assists with applications and licenses coordinates reimbursements, triages phone calls, sorts and responds to mail correspondence.
• Manages and schedules clinic appointments, revises clinic schedules as necessary, reviews clinics prior to clinic date to ensure that they are scheduled appropriately.
• Serves as backup for scheduling and coordinating patient surgeries.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees