Administrative Assistant

BNH•San Marcos, TX

20h•Onsite

About The Position

Beyond New Horizons (BNH) is a fully populated joint venture of Astrion and Fluor Federal Services, Inc. formed to provide unmatched Test Operations and Sustainment services for the Arnold Engineering Development Complex. BNH expands AEDC’s capacity by leveraging our parent companies' expertise in military and space system testing, delivering proven results in large-scale program management, engineering, and construction for technically advanced, high-hazard facilities. BNH has an exciting opportunity for an Administrative Assistant, supporting the Test Operations and Sustainment contract, at Arnold Engineering Development Complex at Arnold Air Force Base, TN. This Administrative Assistant will be supporting an integrated team responsible for providing the United States Air Force Test Operations and Sustainment efforts in our Flight Branch. The successful candidate will exhibit a strong level of initiative and ability to work independently in performing needed administrative tasks in support of our Engineering Functional Management team and the Engineering Intern/Co-op Program. The ideal candidate will be organized, demonstrate an understanding of “need-to-know” and practice discretion at all times, demonstrating flexibility in being able to adjust to meet changing requirements and demands to execute the mission.

Requirements

High school diploma or equivalent plus a minimum of six years of applicable experience or any equivalent combination of applicable education and experience
Must be able to obtain and maintain a Department of Defense Secret level security clearance and access to the AEDC local area network
Due to Air Force Security requirements, U.S. Citizenship is required for employment at AEDC

Nice To Haves

Strong organizational skills, initiative, flexibility, attention to detail and ability to maintain discretion
Ability to work in a fast-paced environment with tight deadlines and prioritize multiple tasks
Excellent communication skills demonstrating professionalism, both verbally and in writing
Proficiency beyond basic data entry in Microsoft Office (Word, Excel, Powerpoint, Outlook, and Teams)
Associate or bachelor’s degree in a related field
Ability to obtain a BNH purchasing card

Responsibilities

Support personnel assigned to the organization, including scheduling meetings, taking messages, and coordinating travel arrangements as needed. At times, arranging catering and logistics could be required
Composes and distributes correspondence using standard word processing systems or other software applications with a high degree of accuracy and professionalism. Keeps abreast of key issues, commitments, and priorities of management
Develop and maintain spreadsheets, databases, and other tracking systems to support branch operations
Researches information and compiles briefing charts, summary reports and other materials as requested
Maintains office supplies and other supplies required ensuring availability when needed.
Develops and guides the implementation of procedures and of filing and record-keeping systems, including performing data entry and records management function
Develop workflow charts to demonstrate and improve work processes
Support personnel on-boarding and workstation equipment requests for the branch
Coordinate with interview candidates, Visitor’s Center, and managers to arrange for credentialing required for on site interviews
Support development of metrics to improve workflow, efficiency, and staffing
Maintain electronic tools, dashboards, and Microsoft Teams to facilitate communication and information sharing
Determines action on important or emergency matters or knows whom to contact in absence of manager.
It is a condition of employment to wear PPE (Personal Protective Equipment) in accordance with supervisory direction and company policy
Perform other duties as required