Administrative Assistant - Illinois College of Osteopathic Medicine

The Chicago School of Professional Psychology•Chicago, IL

1d•$25 - $30•Hybrid

About The Position

Job Description – Administrative Assistant (IL-COM) About the Position The Chicago School is a nonprofit private university with more than 6,000 students. The university is building the Illinois College of Osteopathic Medicine, or IllinoisCOM , anticipated to open for its first class of students in fall 2026. The Chicago School is hiring an Administrative Assistant to support the IllinoisCOM’s leadership team (up to four principals). The AA is responsible for managing the principals’ calendars, travel arrangements, expenses, and meeting preparation. The AA will report directly to the Executive Office Manager, IllinoisCOM, at The Chicago School, as part of a team of administrative support staff at the university. Successful candidates will be proactive and strategic, with an ability to manage schedules, travel, and office operations in a way that enables the executive team to trust that all administrative matters are covered. Successful candidates will be highly capable of independent and collaborative work. This position is located at the Chicago, IL campus location and the AA will have the opportunity to work remotely on occasion. On-campus work will be required to support key meetings and events. Occasional domestic travel may also be required to support key meetings and events.

Requirements

Bachelor's degree
2+ years’ experience as an assistant to leadership
Outstanding technical skills with Microsoft Outlook, Microsoft Teams, and Zoom
Competent technical skills with Microsoft Office Suite (especially PowerPoint, Excel, and Word)
Strong organizational skills and meticulous attention to detail: demonstrated ability to track multiple ongoing priorities and projects
Exceptional written and verbal communication skills
Demonstrated experience and ability to interact professionally with high-level internal and external stakeholders (e.g., Board members, potential donors, executives)
Positive, team-oriented attitude and a collaborative working style
Demonstrated ability to exercise sound judgement and maintain poise under pressure and handle matters with sound judgement, extreme confidentiality, and diplomacy
Absolute discretion and sound judgment: maintain confidentiality and manage high-pressure situations with tact and sensitivity

Nice To Haves

Professional experience with administrative support in higher education, medical education, and/or healthcare settings
Outstanding technical skills with Microsoft Office Suite (especially PowerPoint, Excel, and Word)
Competent technical skills with Concur travel and expense management systems

Responsibilities

Manage principals’ schedules, with the end user in mind
Manage onsite and travel logistics with end users in mind
Oversee day-to-day office management responsibilities for the IlliniosCOM
Manage other duties as assigned, including deliverable support (research for upcoming meetings, writing. key communications or proposals, proofreading memos or presentations, etc.), developing or improving operational processes, providing onsite office coverage and admin support at the Chicago campus, special projects and assignments, etc.