Administrative Assistant - Waldman Orthodontics

Corus Orthodontics•Beverly Hills, CA

6d•$24•Onsite

About The Position

Waldman Orthodontics is seeking an organized, patient-focused Administrative Assistant to join our Beverly Hills practice. This position combines administrative responsibilities with occasional clinical support, based on practice needs. Dental Assistants interested in transitioning into an administrative role are encouraged to apply. We’re happy to train the right candidate. Responsibilities vary day by day based on patient volume and team needs. This is also a great opportunity for those looking to grow within the orthodontic field, as we are happy to train the right candidate. What Sets Us ApartAt Waldman Orthodontics, we’re more than an orthodontic practice—we’re a community that values support, integrity, and continuous improvement. As part of Corus Orthodontists, a growing network of over 50 practices across North America, we offer: A Supportive Environment with Community Focus: Work in a positive, collaborative workplace where team members lift each other up. Build strong relationships with patients and the communities we proudly serve. Commitment to Excellence: Deliver quality care in every patient interaction and enjoy ongoing opportunities for growth, including $500 in annual learning assistance. Compensation & Perks That Count: Access a competitive total rewards package including health, dental, and vision insurance, health spending account, 401(k) with employer matching, and an employee assistance program. Complimentary orthodontic treatment for you and your immediate family and a uniform allowance. Monthly parking provided. $24+ per hour based on experience. Work-Life Balance: Enjoy a 40-hour work week, Monday through Friday.

Requirements

At least two years related experience required OR minimum two years of experience in dentistry, preferably orthodontics.
Growth mindset and eager to learn
Exceptional interpersonal and communications skills (verbal and written), with a proven ability to build strong relationships and rapport with patients, parents, doctors, fellow team members and the community.
Keen attention-to-detail and time management skills.

Nice To Haves

Radiology Certification (preferred), or willingness to obtain with practice support.
Proficiency with orthodontic management software systems is an asset.

Responsibilities

Greet and check in patients, fill open appointment slots, handle scheduling challenges with professionalism, and ensure a productive daily flow.
Welcome new patients, answer calls with care, and follow up on missed or emergency appointments.
Process payments, send records, manage mail, maintain organized files, and keep the reception area clean and inviting.
Monitor appointment confirmations, update patient statuses, and manage recall and retention systems to keep patients engaged and on track.
Support with sterilization and lab tasks