Administrative Assistant

External SA Recycling•Pomona, CA

45d•Onsite

About The Position

Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers. SA Recycling offers: Competitive Pay Choice of 2 Medical plans, with Dental, Vision, and Life Insurance 401k with a Company Match Weekly Pay Referral Incentives Company provided uniforms and PPE Eligible for Safety and Profitability Bonuses Job Duties Including, but not limited to: Works independently on a PC when using MS Excel, Word, and Outlook. Perform recordkeeping in manual, pdf and electronic database formats. Communicates with email, texting, Instant Messaging, and other social media. Phone etiquette that includes noting information, takes messages, schedules return calls, forwards calls, and any other task related to the phone. Work with other employees in the area working on different tasks. Read and understand typical communication e.g. transaction tickets, emails, invoices, DMV paperwork, environmental government agency documentation, safety documentation, and business permits. Maintain Scheduling and event calendars. Complete forms in accordance with company procedures. Schedule and confirm appointments for clients, customers, or supervisors. Clean up work area at the end of shift Keep work areas neat and orderly Regular attendance and punctuality are essential job functions Organizing materials to have more effective use of space Dispose of various waste materials in the appropriate manner Inspection to ensure cleanup is completed Effective housekeeping in workplace area is an ongoing operation for safety and better hygienic conditions for all team members. Qualifications Employees in this position prior to April 2014 are presumed to be qualified and are "grandfathered" into their positions. Must pass a medical physical and drug test Must pass a background check and credit check Preferred – high school diploma or GED and/or foreign education acceptable Some college one year or more preferred Bi-lingual (English & Spanish) language skills a plus Ability to: communicate with others effectively; understand direction (written or oral) and use basic math skills as the job demands A basic understanding of MS Office products Job Expectations Comply with all applicable federal, state, local, & SA Recycling safety, health, & environmental rules, regulations, policies, & procedures. Physical Requirements Work Environment: Office & Wharehouse Equipment & Tools: Personal computer, multi-line phone, Laser printer, forklift & hand tools Physical Demand Level: Moderate to Heavy Work Capacity: Lifting & carrying 50lb loads, bending, kneeling, and sitting for long periods. Sensory Demands: Hearing, vision, touch and taste Hand Movements: Repetitive motions, gripping, keyboard alignment Hours: Mon-Friday PLEASE NOTE: The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required. An offer of employment by SA Recycling is contingent on the satisfactory completion of a post-offer drug screen, physical exam, and background check with a credit check (if position specified). All US applicants must be 18 years of age or older.

Requirements

Employees in this position prior to April 2014 are presumed to be qualified and are "grandfathered" into their positions.
Must pass a medical physical and drug test
Must pass a background check and credit check
Ability to: communicate with others effectively
understand direction (written or oral) and use basic math skills as the job demands
A basic understanding of MS Office products
Comply with all applicable federal, state, local, & SA Recycling safety, health, & environmental rules, regulations, policies, & procedures.

Nice To Haves

high school diploma or GED and/or foreign education acceptable
Some college one year or more preferred
Bi-lingual (English & Spanish) language skills a plus

Responsibilities

Works independently on a PC when using MS Excel, Word, and Outlook.
Perform recordkeeping in manual, pdf and electronic database formats.
Communicates with email, texting, Instant Messaging, and other social media.
Phone etiquette that includes noting information, takes messages, schedules return calls, forwards calls, and any other task related to the phone.
Work with other employees in the area working on different tasks.
Read and understand typical communication e.g. transaction tickets, emails, invoices, DMV paperwork, environmental government agency documentation, safety documentation, and business permits.
Maintain Scheduling and event calendars.
Complete forms in accordance with company procedures.
Schedule and confirm appointments for clients, customers, or supervisors.
Clean up work area at the end of shift
Keep work areas neat and orderly
Regular attendance and punctuality are essential job functions
Organizing materials to have more effective use of space
Dispose of various waste materials in the appropriate manner
Inspection to ensure cleanup is completed
Effective housekeeping in workplace area is an ongoing operation for safety and better hygienic conditions for all team members.