Administrative Assistant

Legacy Funeral Group, LLC • Las Vegas, NV

4d

About The Position

The Administrative Assistant provides administrative and clerical support to a funeral home, cemetery, crematory, or a combination of these facilities. Other general duties include greeting the general public, answering questions, and providing general information on services offered in a polite manner with a goal to meet and exceed customer expectations.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Performs day to day clerical duties as required including:

Requirements

• High School Diploma or Equivalent
• Two (2) years of administrative support experience

Responsibilities

• Preparing death certificates, prayer cards, and related documents
• Greeting family members and friends
• Completing required permits, and/or certificates
• Receiving and/or processing payments and/or contracts
• Preparing and processing veteran’s Paperwork
• Ordering supplies, filing, and responding to inquiries
• Ensures that the required documentation to support requested products and services is accurate and complies with state, federal, and company rules and regulations, including: Preparing and distributing daily interment or cremation schedules, reports, and documents
• Maintaining and verifying the accuracy of logs associated with markers, interments, and/or cremations
• Acts on calls from external customers, including other cemeteries and mortuaries, to provide product and service selections, including disposition of remains, contracts, and payments
• Coordinates the ordering of memorials and related products and the control of storage inventory for vaults and markers
• Oversees the processing of installation orders to grounds and maintenance departments
• Enters contracts and cash receipts in HMIS when necessary
• Prepares marker/ monument placement paperwork
• Processes accounts payable transactions
• Assists Sales, Community, or Family Service Counselors as needed
• Assists location management with daily operations, including SOX compliance, delivery process, and liability release
• Assists with payroll
• Prepares for funeral services by preparing sign-in books, ensuring veteran’s paperwork is completed, and assisting professional funeral staff as directed
• Conducts blind checks
• Monitors and follows up on marker orders; tracks memorial orders
• Acts as backup to receptionist

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees