Administrative Assistant

COMMUNITY SOLUTIONS INC • Plainville, CT

44d • $21 • Onsite

About The Position

Make a Real Impact in Your Community! Are you passionate about helping individuals overcome substance abuse and reclaim their lives? At Community Solutions, Inc. (CSI), we believe in second chances and providing the support people need to succeed. For over 60 years, we’ve been a pioneer in community-based services, transforming lives through innovative programs for individuals involved in the child welfare, juvenile justice, or criminal justice systems. Join our mission-driven team as a Full-Time Administrative Assistant at our Lisa's House Program in Plainville, CT. At Lisa’s House, youth will find an array of comprehensive, client-specific treatment, services and interventions to help with emotional regulation, empowering adolescent females on decision-making and building healthy relationships, and boosting educational functioning. This will be accomplished through the implementation of Dialectical Behavior Therapy (DBT). The Administrative Assistant will be responsible for assisting the Program Administrator/Director in administrative matters and supports the program by managing the program's calendar and completing office management functions.

Requirements

• Associate's degree in business administration or related field with a minimal of one year of administrative experience. Education may be substituted with relevant experience on a one year for one-year basis.
• Must possess sound judgment and decision-making skills
• Must possess good oral, written and interpersonal skills
• Must possess previous experience with Microsoft Office applications (Word, Excel, & Outlook)

Nice To Haves

• Preference for individuals who have experience working in social service and/or with adolescents.

Responsibilities

• Provide overall administrative support to the staff of CSI’s Lisa’s House, including, but not limited to: incoming calls, receiving and responding to emails, faxes, incoming and outgoing mail, and electronic meeting scheduling.
• Set up and maintain main office.
• Set up and maintain files and ensure compliance with Agency policy regarding confidential information.
• Computerize/input data and program and client information as received, and complete reports.
• Assist with scheduling related to staffing, clients, activities, funder requests, and facilities work.
• Participate in the administration, collection, data input, and reporting related to WAI surveys
• Submit and update electronic documentation into CSI and CSSD data collection systems as required or requested
• Research and compile information related to pricing of office supplies, printing, posting and office equipment
• Maintain an inventory of office and program supplies, and order/receive as needed
• Assist managers with weekly, monthly, quarterly reporting as assigned
• Assist managers with various projects such as proposals, proposal writing, grant requests, and new initiatives
• Provide coverage of front desk duties
• Register for and attend all required trainings and refreshers
• Serve as a role model to clients and staff by modeling pro-social behaviors
• Maintain a working knowledge of, and abide by, CSI’s programs, policies and procedures
• Maintain and keep inventory of all keys
• Perform other duties as assigned by a supervisor.

Benefits

• Generous Time Off: 2 weeks of vacation your first year (increasing to 3 weeks after 1 year), 7 days of sick time, and 4 floating holidays.
• Health & Wellness: Medical, dental, and voluntary vision plans, plus FSA, short-term disability, accident insurance, hospital coverage, life insurance, and AD&D options.
• 401(k) Retirement Plan: Automatic enrollment with a 100% company match up to 4%.
• Professional Development: Tuition reimbursement after 1 year, plus ongoing training and opportunities for certification.
• Mileage Reimbursement: We offer reimbursement for business-related travel at the current IRS rate to help cover your transportation costs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree