Administrative Assistant – Intellectual Property Partnerships and Licensing
About The Position
Argonne National Laboratory seeks candidates for an Administrative Assistant role within the Intellectual Property (IP) and Commercialization Organization. Reporting to Argonne’s Chief IP and Commercialization Officer, the Administrative Assistant supports the laboratory’s IP and Commercialization group – a highly visible organization that advances Department of Energy’s science and technology partnerships and IP commercialization mission for U.S. economic security. Main duties include: Maintain and update databases of IP commercial agreements; ensure accuracy in record-keeping Prepare and maintain various licensing related documentation and business system data, facilitate review and approval of checklists and questionnaires, with attention to detail Draft, align, and circulate annual royalty cycle communications to licensees, track responses and reports received, draft and align with IP managers communications with licensees to foster long-term relationships Assist with Laboratory’s and Department of Energy’s data calls and other audits to provide necessary IP and licensing related information Develop and implement procedures on IP development and commercialization, contributing to operational efficiency and new hire training Track project timelines, manage recurring weekly activities, and prioritize multiple deadlines to support the team’s goals Schedule and coordinate IP development and decision group sessions, group, and cross-functional meetings. Support travel arrangements, process expense reports and invoices. Support vendor set-up and payments, ensuring adherence to budgetary guidelines for IP-related activities.
Requirements
- Ability to provide administrative support for meetings, conferences, and workshops.
- Organizational skills, ingenuity, creativity, and the ability to solve problems independently.
- Skill and the ability to work on multiple concurrent projects in a fast-paced environment.
- Interpersonal skills, oral and written communication skills, and ability to interact with people at all levels both within and outside the laboratory.
- Ability to adapt to new procedures and technology.
- Ability to work under minimum supervision and meet deadlines with accuracy and completeness.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint), including proofreading, redlines and revisions management.
- Experience with corporate systems, including intellectual property management systems, procurement, business forms, travel arrangement, expense reimbursement, and meeting/conference approvals, stewardship of company resources and budgets.
- Ability to model Argonne’s Core Values: Impact, Safety, Respect, Integrity, and Teamwork.
Nice To Haves
- Experience with intellectual property or contract matters in industry, government, academia, or law firm is preferred.
Responsibilities
- Maintain and update databases of IP commercial agreements; ensure accuracy in record-keeping
- Prepare and maintain various licensing related documentation and business system data, facilitate review and approval of checklists and questionnaires, with attention to detail
- Draft, align, and circulate annual royalty cycle communications to licensees, track responses and reports received, draft and align with IP managers communications with licensees to foster long-term relationships
- Assist with Laboratory’s and Department of Energy’s data calls and other audits to provide necessary IP and licensing related information
- Develop and implement procedures on IP development and commercialization, contributing to operational efficiency and new hire training
- Track project timelines, manage recurring weekly activities, and prioritize multiple deadlines to support the team’s goals
- Schedule and coordinate IP development and decision group sessions, group, and cross-functional meetings.
- Support travel arrangements, process expense reports and invoices.
- Support vendor set-up and payments, ensuring adherence to budgetary guidelines for IP-related activities.
Benefits
- comprehensive benefits are part of the total rewards package.
- Click here to view Argonne employee benefits!
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
