Administrative Assistant

Installed Building Products•Reno, NV

5d•$18 - $21

About The Position

Greet and assist visitors, clients, and employees professionally and respectfully. Answer and direct phone calls, take messages and handle inquiries. Maintain and update electronic and physical filing systems. Process and distribute incoming and outgoing mail and packages. Assist in preparing financial documents, such as invoices Perform general administrative tasks, such as photocopying, scanning, and data entry. Collaborate with other team members to support projects and initiatives as needed.

Requirements

High school diploma or equivalent; additional certification or training in office administration is a plus
Experience with billing and payroll
Ability to assist with scheduling
Experience as an administrative assistant or in a similar role
Proficient in using MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
Excellent verbal and written communication skills
Strong organizational and time management abilities
Attention to detail and problem-solving skills
Ability to handle confidential information with discretion
Professional and friendly demeanor with the ability to interact effectively with individuals at all levels
Position requires a drug test be completed, contingent upon employment and a background check if applicable

Nice To Haves

Proficiency in both English and Spanish is preferred

Responsibilities

Greet and assist visitors, clients, and employees
Answer and direct phone calls, take messages and handle inquiries
Maintain and update electronic and physical filing systems
Process and distribute incoming and outgoing mail and packages
Assist in preparing financial documents, such as invoices
Perform general administrative tasks, such as photocopying, scanning, and data entry
Collaborate with other team members to support projects and initiatives as needed

Benefits

Medical, dental, and vision coverage
Company Life Insurance
Longevity Stock Program
IBP Foundation Scholarship opportunities
Paid vacation and holidays
Employee Financial Assistance Program
Opportunities for growth and advancement
401(K) (Pre-Tax and Post-Tax)
Roth 401(k) with company matching
Supplemental Insurance (Short- and Long-Term disability, hospital indemnity, accident, critical illness, supplemental life insurance
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.