Administrative Assistant - CDD

Serrato Corporation • Little Rock, AR

20h

About The Position

Performs a variety of clerical and administrative duties to the Career Development Director. This role involves handling routine telephone calls and visitors, producing information through transcription, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. The assistant will maintain calendars, schedule appointments, attend meetings, prepare and distribute minutes, and act as a liaison between the manager/supervisor and other center staff. Key tasks also include maintaining correspondence control logs, arranging meetings, preparing special reports, maintaining files and records, handling statistical data, making travel arrangements, typing correspondence, updating residential schedules, and managing the student incentive and performance evaluation systems. The position requires scheduling students into academic and vocational classes, meeting performance standard goals, following CDSS plan and Code of Conduct, adhering to property control policies, maintaining good housekeeping and safety practices, and complying with all DOL guidelines, OFCCP regulation, Quality Assurance Plan (QAP), Serrato policies, Job Corps notices, and Center policies. The assistant is also responsible for student and property accountability, maintaining classroom supply inventory, managing the substitute list, and continuously reinforcing student employability. They must demonstrate and abide by Serrato Corporation's core values and operating principles, model Career Success Standards, and participate in PRH mandated staff training.

Requirements

• Proficiency with Microsoft Office applications including Word, Power Point, Outlook, and Excel.
• Computer literacy with basic computer functions, email, internet, and basic programs such as Adobe Acrobat.
• Extensive knowledge of standard office practices and procedures.
• Skill in operation of variety of office machines.
• High level of communication, interpersonal, and organizational skills.
• Ability to work in fast-paced, deadline-oriented situation.
• One-year secretarial experience required.
• High school diploma or equivalent required.
• Valid State Driver's License.

Nice To Haves

• Associates in Business Degree preferred.

Responsibilities

• Receive telephone calls and visitors; handle routine matters personally and route non-routine business to proper staff for consideration.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Maintain calendar and schedule appointments.
• Attends meetings and prepares and distributes minutes of these meetings.
• Act as liaison between manager or supervisor and other center staff.
• Maintain correspondence control log, receive incoming and outgoing mail and follow-up on dates for action items.
• Arranges meetings and appointments and keeps the Career Training Director advised of scheduled appointments and commitments.
• Perform a variety of clerical and administrative duties; preparation of special reports, maintain files and records, statistical data, and make travel arrangements, as required.
• Type correspondence and other materials, maintain and update residential schedules.
• Maintain the student incentive system and performance evaluation scheduling system including preparation of reports, as assigned.
• Schedule students into academic and vocational classes within compliance of the PRH.
• Works towards meeting performance standard goals.
• Follows CDSS plan and Code of Conduct system daily.
• Adheres to required property control policies and procedures.
• Maintains good housekeeping in all areas and complies with safety practices.
• Complies with all DOL guidelines, OFCCP regulation, Quality Assurance Plan (QAP), Serrato policies and procedures, Job Corps notices and bulletins, and Center policies and procedures.
• Maintain accountability of students and property; adhere to safety practices.
• Maintain inventory of classroom supplies.
• Maintain substitute list; schedule substitutes, as needed.
• Helps students become more employable through continuous reinforcement.
• Demonstrates and abides by Serrato Corporation's core values and operating principles.
• Models, mentors, monitors appropriate Career Success Standards.
• Participates in PRH mandated staff training. Failure to participate may result in disciplinary action up to and including termination.
• Performs other duties as assigned.

Benefits

• Paid Short Term / Long Term Disability and Basic Life Insurance.
• Health care insurance available (medical, dental, vision, critical illness, accident, HSA, and FSA)
• Paid Holidays
• Paid Time Off
• 401(k) retirement plan with company match
• Tuition Reimbursement
• Employee Assistance Counseling Service Programs Available

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees