Administrative Assistant NNMC

CHESS•Espanola, NM

3d•$18

About The Position

The Administrative Assistant assists the department chair, faculty, staff, and students in the Department of Engineering and Technology with clerical and administrative duties in order to effectively deliver the academic programs to students.

Requirements

High School Diploma or GED.
Three (3) years general clerical secretarial experience.
Knowledge and proficiency in MS Windows and MS Office including Word, Excel, PowerPoint, and Adobe Acrobat
Ability to provide exceptional customer service
Knowledge of supplies, equipment, and/or services ordering
Organizing and coordinating skills
Ability to create, compose, and edit written materials
Ability to perform simple accounting procedures
Skill in the use of operating office equipment
Ability to understand and follow specific instructions and procedures
Ability to communicate effectively, both orally and in writing
Records maintenance skills
Ability to maintain confidentiality of records and information

Nice To Haves

Associate degree
Experience as an Administrative Assistant

Responsibilities

Demonstrate dedication to job performance and complete tasks as assigned
Accept direction and guidance from supervisory personnel
Adhere to work schedule
Provide administrative support for all programs within the Department of Engineering and Technology; assist the department chair, faculty, and staff in the department
Provide initial contact between the department and customers (students, faculty, staff and general public) by answering phones, answering questions, taking messages, greeting visitors, and distributing general information regarding programs and courses; direct visitors to the appropriate personnel; relay messages to appropriate personnel
Perform general office duties, i.e., compose letters, proof, type, duplicate and distribute correspondence, and answer routine questions
Operate office machines as needed in performance of duties, including personal computer, printer, copier, fax machine, binding machine, etc.
Maintain minutes and files for department meetings, and other meetings such as curriculum meetings, external advisory committee meetings etc.
Assist with inventory of department supplies and equipment, prepare purchase requests, and prepare forms necessary for departmental administrative support
Assist in monitoring and reconciling departmental budgets, including grant budgets, through the use of ordering system, tracking purchase requisitions, purchase orders, shipping documents, invoices, bookstore purchases, and other financial documents
Manage calendars, and make meeting arrangements, travel, and reimbursement requests
Assist faculty with textbook adoptions, and request, order, and follow-up on Instructors Desk Copies from Publishers
Assist students with registration activities using Banner
Ensure classroom cleanliness, and prepare work orders for facilities and IT department for classroom/office furniture, equipment etc.
Complete assignments requiring the collection and organization of data, set up and maintain student files, graduation records, etc.
Coordinate events at the department and college level
Learn new computer applications as required
Maintain regular attendance
Perform other related duties as appropriate or required