Administrative Assistant

Team UIS • Troy, OH

6d

About The Position

Administrative Assistant Join one of the nation’s Best and Brightest Award-winning companies! If you’re ready to be part of a winning team, we have exciting opportunities waiting for you. Make the change you’ve been looking for and experience the Team UIS difference. You’re the best and brightest, and we want you on our team! Are you ready to take your career to the next level in the world of electrical maintenance and acceptance testing? Team UIS offers an exceptional opportunity for entrepreneurial-minded individuals. Roles & Responsibilities: As an Administrative Assistant, you will provide essential administrative support to our Project Managers. Key responsibilities include: Provide daily operational and administrative support to Project Managers including managing incoming mail, UPS shipping, and printing work orders. Create new jobs and close completed jobs in HubSpot. Accurately record check and ACH payments in Accounts Receivable. Process Accounts Payable invoices using HH2. Prepare, review, finalize, and distribute weekly invoices via mail or email. Perform collection activities for outstanding Accounts Receivable. Review and track Work in Progress (WIP) to support accurate project billing and reporting. Scan, organize, and distribute test sheets and forms. Coordinate with Project Managers regarding unbilled WIP items and Lean Report items from the previous month. Prepare and process invoices for jobs approved by Project Managers for billing. Contribute to the overall success of Team UIS by performing additional duties as needed. Qualifications, Experience, and Education Requirements: High school diploma or GED 2+ years of relevant administrative experience. Proficiency with Microsoft 365 (OneDrive) Familiarity with Sage 300 or other construction/contractor-based accounting systems, preferred. Strong attention to detail, communication, organizational, and multitasking skills. Positive attitude with urgency to complete the tasks at hand. Must be authorized to work in the United States Must be able to pass a background check and drug screen. About Team UIS: We are Field Service Leaders. Our field people are selected among the brightest Electricians, then trained and tooled to think like Engineers and execute like Professional Technicians. Our staff are selected and kept because they consistently demonstrate our core values. They are honest, trustworthy, make safety priority one, they consistently show a mission-to-serve no matter what the time is, they are committed to on-going learning an essential trait in this complex electrical world, they are professional in the way they approach their work and relate with people and finally, they have a strong desire to share their knowledge thus raise the skills of the people around them. Team UIS has been named one of the Best and Brightest Companies to work for in the Nation. This award recognizes companies that prioritize employee satisfaction, engagement, and well-being. At Team UIS we are committed to creating a positive and supportive workplace culture where our team members can continue to grow. Join Team UIS today. Team UIS is an equal opportunity employer.

Requirements

• High school diploma or GED
• 2+ years of relevant administrative experience.
• Proficiency with Microsoft 365 (OneDrive)
• Strong attention to detail, communication, organizational, and multitasking skills.
• Positive attitude with urgency to complete the tasks at hand.
• Must be authorized to work in the United States
• Must be able to pass a background check and drug screen.

Nice To Haves

• Familiarity with Sage 300 or other construction/contractor-based accounting systems, preferred.

Responsibilities

• Provide daily operational and administrative support to Project Managers including managing incoming mail, UPS shipping, and printing work orders.
• Create new jobs and close completed jobs in HubSpot.
• Accurately record check and ACH payments in Accounts Receivable.
• Process Accounts Payable invoices using HH2.
• Prepare, review, finalize, and distribute weekly invoices via mail or email.
• Perform collection activities for outstanding Accounts Receivable.
• Review and track Work in Progress (WIP) to support accurate project billing and reporting.
• Scan, organize, and distribute test sheets and forms.
• Coordinate with Project Managers regarding unbilled WIP items and Lean Report items from the previous month.
• Prepare and process invoices for jobs approved by Project Managers for billing.
• Contribute to the overall success of Team UIS by performing additional duties as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED