Administrative Assistant Pedi Neurosciences
About The Position
Your future role at a glance Location: Austin, TX Facility: DC - Specialty Pavilion Department/Specialty: Pedi Neurosciences Schedule: Full Time | Monday - Friday 8:00a - 5:00p Life at Ascension: Where purpose meets opportunity Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 99,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you’ll find an inclusive and supportive environment where your contributions truly matter. Benefits that help you thrive Comprehensive health coverage: medical, dental, vision, prescription coverage and HSA/FSA options Financial security & retirement: employer-matched 403(b), planning and hardship resources, disability and life insurance Time to recharge: pro-rated paid time off (PTO) and holidays Career growth: Ascension-paid tuition (Vocare), reimbursement, ongoing professional development and online learning Emotional well-being: Employee Assistance Program, counseling and peer support, spiritual care and stress management resources Family support: parental leave, adoption assistance and family benefits Other benefits: optional legal and pet insurance, transportation savings and more Benefit options and eligibility vary by position, scheduled hours and location. Benefits are subject to change at any time. Your recruiter will provide the most up-to-date details during the hiring process.
Requirements
- Education: High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
- Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.
Nice To Haves
- A minimum of an Associate Degree combined with direct Healthcare Administrative experience, ensuring a baseline understanding of medical terminology and compliance.
- Expertise in both Microsoft Office OR Google Suite
Responsibilities
- Orchestrate Complex Dual-System Calendars by managing high-volume scheduling across both UT and Ascension platforms, ensuring seamless coordination for diverse teams and medical providers.
- Execute High-Impact Departmental Communications by drafting and distributing professional correspondence, reports, and presentation materials that drive informed decision-making.
- Direct Seamless Event & Travel Logistics by leading the preparation for meetings and conferences, including the management of complex travel arrangements and expense reimbursements.
- Guarantee Data Integrity & Operational Accuracy by meticulously managing databases and verifying information to identify and resolve discrepancies before they impact the program.
- Serve as a Professional Brand Ambassador by expertly screening inquiries and managing visitor interactions, ensuring a welcoming and efficient first point of contact for the department.
Benefits
- Comprehensive health coverage: medical, dental, vision, prescription coverage and HSA/FSA options
- Financial security & retirement: employer-matched 403(b), planning and hardship resources, disability and life insurance
- Time to recharge: pro-rated paid time off (PTO) and holidays
- Career growth: Ascension-paid tuition (Vocare), reimbursement, ongoing professional development and online learning
- Emotional well-being: Employee Assistance Program, counseling and peer support, spiritual care and stress management resources
- Family support: parental leave, adoption assistance and family benefits
- Other benefits: optional legal and pet insurance, transportation savings and more
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
