Administrative Assistant

Bosch Building Technologies LLC•Anaheim, CA

15h•$19 - $23•Onsite

About The Position

This role requires strong business acumen and will be working closely with teams located within the office as well as clientele outside of the office. While this role may require a strong background in support/admin, you will be required to have a working knowledge of using computer hardware and software to support the business and its teams.

Requirements

High school diploma or GED equivalent required.
Minimum of 2 years of experience in an administrative assistant, office coordinator, or receptionist role.
Strong working knowledge of Microsoft Windows applications, including Outlook, Word, Excel, Teams, and PowerPoint.
Ability to communicate clearly and professionally, both verbally and in writing, while managing multiple priorities.
Proven experience working in a fast‑paced environment with shifting deadlines and a high level of accountability.
Experience with online purchasing, vendor coordination, and procurement of office supplies.
Strong organizational skills with consistent attention to detail and follow‑through.

Nice To Haves

Minimum of 4 years of experience in an administrative, office coordination, or receptionist role within a corporate or professional office environment.
At least 2 years of experience supporting front desk or reception functions, including phone coverage, guest greeting, and mail distribution.
Minimum of 2 years of experience coordinating office events, conference room scheduling, and onsite catering services.
Experience maintaining office equipment, supplies, and inventory tracking systems, with 1+ year of hands‑on experience preferred.
At least 1 year of experience coordinating corporate or business travel arrangements.
Demonstrated emotional intelligence and professionalism through prior experience handling internal and external inquiries or concerns.
Proven ability to maintain strong organization, attention to detail, and reliability developed through multiple years in a fast‑paced office setting.

Responsibilities

Support front desk operations, including call distribution, mail handling, opening and closing procedures, and greeting onsite guests in a professional manner.
Support the Office Manager with administrative duties.
Coordinate building conference room scheduling, onsite catering orders, and meeting space setup and breakdown.
Assist with branch marketing initiatives and internal or external event planning.
Arrange employee travel accommodations for local branch staff and other campus personnel as needed.
Purchase, track, and maintain inventory of general office supplies.
Provide daily administrative support to in‑house staff, including document preparation, calendar coordination, data entry, and ad‑hoc requests.
Maintain organized electronic and physical filing systems to ensure records are accurate and easily accessible.
Act as a liaison between the branch office and facilities, IT, vendors, and corporate teams to support day‑to‑day operations.
Assist with onboarding logistics for new hires, including workspace setup, access coordination, and first‑day support.
Support compliance with office policies and procedures and assist with office audits or inspections as needed.
Other duties as assigned