Administrative Assistant - OSVPR

Penn State University • University Park, IL

20h • Hybrid

About The Position

The Office of the Senior Vice President for Research is seeking an Administrative Assistant (Intermediate Support level) to provide high-level administrative support to the Associate Vice President for Research and Director of Strategic Initiatives. This role operates in a fast-paced environment and involves managing complex scheduling, coordinating travel (including security clearance processes), and handling highly confidential information pertaining to research, legal agreements, and strategic initiatives. Additionally, the position offers support to the Director of Postdoctoral Affairs and provides backup administrative assistance to the Senior Vice President for Research office.

Requirements

• General Equivalency Diploma (GED) or High School (HS)
• 2+ years of relevant experience; or an equivalent combination of education and experience accepted
• Required Certifications: None

Responsibilities

• Manage complex calendaring, scheduling, and travel logistics, including preparation of materials and coordination of security clearances.
• Plan and execute meetings, conferences, and events, including logistics, vendors, and on-site coordination.
• Prepare and manage correspondence, presentations, and leadership materials.
• Maintain confidential records, including NDAs, agreements, and research documentation, ensuring compliance with security protocols.
• Support proposal development by tracking awards, publications, and required documentation.
• Provide administrative support for postdoctoral programs, including funding requests, recordkeeping, event coordination, and travel reimbursements.
• Serve as a point of contact for visitors and provide general office support, including backup assistance to senior leadership.

Benefits

• competitive benefits package for full-time employees
• comprehensive medical, dental, and vision coverage
• robust retirement plans
• substantial paid time off which includes holidays, vacation and sick time
• generous 75% tuition discount, available to employees as well as eligible spouses and children

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees